Automated Kyriba Payment Approval Chasing
Every hour, WebRun opens Kyriba, checks the payments awaiting approval queue, flags any payment stuck past your set limit, messages the assigned approver on WhatsApp with the details, and adds a follow up reminder to Google Calendar for anything still unapproved.
How do I chase stuck payment approvals in Kyriba?
WebRun checks Kyriba every hour for payments waiting on approval, flags any that have sat past your set limit, and messages the assigned approver on WhatsApp with the amount, payee, and wait time. If a payment is still stuck, it adds a follow up reminder to Google Calendar, so approvals never quietly stall in the queue.
- Stuck payment approvals get a nudge the same hour
- Approvers see exactly what is waiting and for how long
- Nothing sits unapproved without a scheduled follow up
Built for treasury teams · corporate finance · cash managers · Kyriba users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.kyriba.comin a real browser with your saved login - no setup, no API keys. -
1
Kyriba - find payments stuck in approval
kyriba.com
WebRun opens Kyriba to find payments stuck in approval. - Open Kyriba and go to the payments awaiting approval queue
- Note how long each payment has been waiting
- Flag any payment waiting longer than your set limit
Done when Every payment stuck past the limit is listed with its wait time.
-
2
WhatsApp - nudge the approver
whatsapp.com
WebRun opens WhatsApp to nudge the approver. - Message the assigned approver for each stuck payment
- Include the amount, payee, and how long it has been waiting
- Never approve or release the payment itself
Done when The approver has been nudged for every stuck payment.
-
3
Google Calendar - schedule a follow up
calendar.google.com
WebRun opens Google Calendar to schedule a follow up. - Add a follow up reminder for the treasury lead for payments still stuck after the nudge
- Set it for the next business day
- Include the payment reference in the event
Done when A follow up reminder exists for anything still unapproved.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Can WebRun approve or release a payment itself?
No. WebRun only finds payments stuck waiting and nudges the approver. Approving, releasing, or sending a payment always stays a human action inside Kyriba.
How long does a payment have to wait before it gets flagged?
You set the limit. Anything past it gets a WhatsApp nudge to the assigned approver rather than sitting quietly in the queue.
What happens if the approver still does not act?
A follow up reminder goes on the treasury lead's Google Calendar for the next business day, so a stuck payment cannot get forgotten.
Related templates
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