Automated iTalki Package Expiry Reminders
Every Monday, WebRun opens iTalki, reads how many lessons are left in each package and when it expires, drafts a polite booking reminder in Gmail for any package running out of time, and sends you a WhatsApp summary of which packages need lessons scheduled this week.
How do I get reminded before my iTalki lesson package expires?
WebRun reviews your iTalki lesson packages every Monday, reading how many credits are left and when each package expires. It drafts a polite booking reminder in Gmail for anything running out of time and sends you a WhatsApp summary, so paid lesson credits get used instead of quietly expiring.
- Lesson credits get booked instead of expiring unused
- Reminder emails are written for you and wait for one click
- Expiring packages are ranked soonest-first every Monday
Built for language learners · online tutors · language schools · study coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.italki.comin a real browser with your saved login - no setup, no API keys. -
1
iTalki - check package credits and expiry
italki.com
WebRun opens iTalki to check package credits and expiry. - Open iTalki and go to your lesson packages
- Read the lessons remaining and the expiry date on each package
- Capture the tutor, the language, and the credits left
- Flag any package expiring inside your warning window, for example the next 30 days
Done when Every package has a credits-left count and a days-to-expiry number.
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2
Gmail - draft the booking reminders
gmail.com
WebRun opens Gmail to draft the booking reminders. - Draft one short, friendly email per expiring package to the tutor or the student
- Include the credits left, the expiry date, and two or three times that suit
- Leave every email as an unsent Gmail draft for you to review
- Skip packages that already have lessons booked before the expiry date
Done when A reviewed-ready draft sits in Gmail for every package that is running out of time.
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3
WhatsApp - summarise what to book
whatsapp.com
WebRun opens WhatsApp to summarise what to book. - Send yourself a short WhatsApp summary of the week
- List each expiring package with credits left and days remaining
- Put the packages expiring soonest at the top
- Note how many drafts are waiting in Gmail for approval
Done when You have this week's expiring-package list on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my tutor without me?
No. Every reminder is left as an unsent Gmail draft. You read it, edit the tone, and hit send yourself. WebRun never emails a tutor or a student on its own.
Will it book lessons for me?
No. WebRun reads your iTalki packages and tells you what needs booking. Choosing a slot and confirming the booking stays with you, so you never get a lesson at a time that does not work.
How far ahead does it warn me?
As far as you want. The default warning window is 30 days before a package expires, and you can shorten or lengthen it so busy weeks get more notice.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.