Automated Ironclad Contract Renewal Tracking
Every Monday, WebRun opens Ironclad, checks every active contract's renewal date, flags anything due within 45 days, opens a Trello card so the renewal decision gets tracked, and drafts a WhatsApp check-in for the internal business owner asking whether they intend to renew, left for that owner to send.
How do I make sure Ironclad contract renewals get a decision before they auto-renew?
Every Monday, WebRun checks your Ironclad contracts for renewals due within 45 days, opens a Trello card to track each decision, and drafts a WhatsApp check-in asking the internal business owner whether to renew, renegotiate, or let it lapse. Nothing is sent to the other party automatically, so renewal decisions stay deliberate instead of defaulting by inertia.
- No contract auto-renews without the owner being asked first
- Every renewal has one tracked Trello card, not a missed calendar reminder
- Business owners get a 45 day runway to negotiate or cancel
Built for Legal operations · procurement teams · vendor managers · startup operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
ironcladapp.comin a real browser with your saved login - no setup, no API keys. -
1
Ironclad - find contracts nearing renewal
ironcladapp.com
WebRun opens Ironclad to find contracts nearing renewal. - Open Ironclad and list active contracts
- Check each contract's renewal or auto-renewal date
- Flag any due within the next 45 days
Done when Every contract renewing within 45 days is listed with its date and owner.
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2
Trello - open a renewal decision card
trello.com
WebRun opens Trello to open a renewal decision card. - Open the renewals board
- Create a card per contract with the counterparty, value, and renewal date
- Skip contracts that already have an open renewal card
Done when Every approaching renewal has one open Trello card tracking it.
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3
WhatsApp - draft a check-in for the owner
whatsapp.com
WebRun opens WhatsApp to draft a check-in for the owner. - Draft a check-in message to the internal business owner of the contract
- Ask whether they intend to renew, renegotiate, or let it lapse
- Queue the draft for the owner. WebRun never sends the message itself
Done when Every contract owner has a drafted check-in waiting for approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun contact the other party in the contract?
No. It only checks in with your own internal business owner over a drafted WhatsApp message. Any contact with the counterparty is made by your team.
How far ahead does it flag a renewal?
It flags anything renewing within 45 days, giving the business owner time to decide before an auto-renewal clause kicks in.
Will the same contract get tracked twice?
No. It checks for an existing open Trello card first and only opens a new one if that renewal isn't already being tracked.
Related templates
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