Automated iCloud Storage Alerts
Every morning, WebRun opens iCloud, checks storage used against the plan limit, flags the largest and oldest files eating space, logs a cleanup card in Trello, and sends the team a WhatsApp heads up before backups start failing.
How do I stop iCloud storage from running out unexpectedly?
WebRun checks your iCloud storage every morning, flags the largest and oldest files eating space, and logs a cleanup card in Trello before any device backup fails. It pings your team on WhatsApp with a heads up and a link to the card, so freeing up room is a five minute decision, not a surprise error.
- Storage issues get caught before a backup fails
- The team knows what to clean up and why, every morning
- No device silently stops backing up from a full account
Built for Families managing shared Apple devices · IT support for small teams · freelancers on Apple hardware
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.icloud.comin a real browser with your saved login - no setup, no API keys. -
1
iCloud - check storage usage
icloud.com
WebRun opens iCloud to check storage usage. - Open iCloud and check storage used against the plan limit
- List the largest files and folders taking up space
- Note any device whose backup is at risk of failing
Done when Storage usage and the biggest space users are captured.
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2
Trello - log a cleanup card
trello.com
WebRun opens Trello to log a cleanup card. - Create or update a cleanup card with the flagged files and folders
- Attach the storage percentage and the at-risk device
- Leave the card open for someone to review. WebRun never deletes a file on its own
Done when A cleanup card exists with everything needed to free up space.
-
3
WhatsApp - send a heads up
whatsapp.com
WebRun opens WhatsApp to send a heads up. - Send the team a short heads up that storage is running low
- Link to the Trello cleanup card
- Mark it urgent only when a backup is actually at risk
Done when The team knows storage is tight before a backup fails.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun delete files to free up space?
No. It only flags the largest and oldest files on a Trello card. Deciding what to delete is always left to a person.
How does it know a backup is at risk?
It compares current iCloud storage used against your plan limit each morning, and flags any device close to the ceiling where a backup could fail.
Does it check every device on the account?
Yes. It reads storage usage across every device signed into the account, so a single overlooked phone or laptop cannot quietly run out of room.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.