Automated HotPads Rental Listing Tracking
Every morning, WebRun opens HotPads, checks your saved search for new rental listings, logs each one to Google Sheets with rent and key details, and emails you a digest of what is newly available so nothing gets missed while units are still open.
How do I get alerted to new HotPads rental listings that match my search?
WebRun checks HotPads every morning for new rental listings matching your saved search, logs each one to Google Sheets with rent and unit details, and emails you a daily digest. It never contacts a landlord or applies for a unit itself, so a renter or agent sees new listings the same day without rerunning the search by hand.
- New listings are caught the same morning they go live
- A running record of available units builds up in Sheets
- No landlord contact or application is ever made without you
Built for Renter's agents · property managers · relocation specialists · apartment hunters
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
hotpads.comin a real browser with your saved login - no setup, no API keys. -
1
HotPads - check new matching listings
- Open HotPads and run the saved search for the target area and criteria
- Note any listing that is new since the last check
- Record the rent, address, and unit details for each
Done when Every new listing matching the search has been captured.
-
2
Google Sheets - log each listing
google.com
WebRun opens Google Sheets to log each listing. - Open the rental listings tracker sheet
- Add a row for each new listing with rent, address, and unit size
- Note the date the listing was first found
Done when The tracker sheet has a row for every new listing found this run.
-
3
Gmail - email the daily digest
gmail.com
WebRun opens Gmail to email the daily digest. - Draft a short daily email listing today's new matches
- Sort listings by rent, low to high
- Send it to your inbox or your client's
Done when The daily digest email has been sent with today's new listings.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun contact landlords or submit rental applications?
No. It only reads listings that are publicly on HotPads. Contacting a landlord or applying for a unit is always done by you.
How fast do new listings reach the digest?
It rereads HotPads every morning, so a new listing usually reaches your inbox within a day of appearing.
What if a listing gets rented before I see it?
It rereads the saved search each run, so a listing that disappears from HotPads is dropped from future digests automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.