Automated HiBob New Hire Onboarding Checklist
Every time HiBob adds a new hire, WebRun reads their start date, role, and manager, builds a Trello onboarding checklist covering equipment, account access, and paperwork, and messages the assigned buddy on WhatsApp with the checklist link and a reminder before day one.
How do I build an onboarding checklist automatically when HiBob adds a new hire?
WebRun watches HiBob for new hires and, for each one, builds a Trello onboarding checklist covering equipment, account access, and paperwork based on their role and start date. It then messages the assigned buddy on WhatsApp with the checklist link and a reminder before day one, so nothing is missed before a new hire's first day.
- Every new hire gets a checklist before their first day
- Buddies get a WhatsApp reminder so nothing is missed
- Onboarding tasks match the hire's actual role and start date
Built for People teams · HR generalists · onboarding coordinators · growing startups
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.hibob.comin a real browser with your saved login - no setup, no API keys. -
1
HiBob - find new hires
hibob.com
WebRun opens HiBob to find new hires. - Open HiBob and check the new hires list
- Read each hire's start date, role, and manager
- Note any onboarding fields already filled in
Done when Every new hire this week is captured with their start date and role.
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2
Trello - build the onboarding checklist
trello.com
WebRun opens Trello to build the onboarding checklist. - Create an onboarding card for the new hire
- Add checklist items for equipment, account access, and paperwork
- Assign the card to the hire's manager or buddy
Done when A Trello checklist exists for every new hire with an owner assigned.
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3
WhatsApp - notify the buddy
whatsapp.com
WebRun opens WhatsApp to notify the buddy. - Message the assigned buddy with the hire's name, start date, and checklist link
- Send a reminder the day before the start date
- Leave the checklist for the team to work. Never contact the new hire directly
Done when The buddy has the checklist link and a reminder before day one.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the new hire directly?
No. WebRun only messages the assigned buddy or manager on WhatsApp. It never emails or messages the new hire itself.
What tasks go on the checklist?
Equipment, account access, and paperwork items drawn from the hire's role and start date in HiBob, so the list matches what that specific hire needs.
What if the start date changes?
It reads the live start date in HiBob each run, so a rescheduled hire gets an updated checklist and reminder automatically.
Related templates
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