Automated GoTo Webinar Session Setup Checklist
Every morning, WebRun checks GoTo Webinar for sessions scheduled in the next 7 days, confirms panelists and registration settings are in place, holds the session on Google Calendar for every host and panelist, and sends the internal event coordinator a WhatsApp reminder to chase any panelist who has not confirmed.
How do I make sure every GoTo Webinar session is fully set up?
WebRun checks GoTo Webinar every morning for sessions in the next 7 days, confirms panelists and registration are set, holds the time on Google Calendar for every host and panelist, and sends the internal coordinator a WhatsApp reminder about anything unconfirmed, so no session goes live with an open setup gap.
- Every session is checked a full week before it goes live
- Unconfirmed panelists are flagged instead of discovered live
- Every host and panelist has a calendar hold automatically
Built for webinar hosts · marketing teams · event coordinators · B2B marketing
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
myaccount.goto.comin a real browser with your saved login - no setup, no API keys. -
1
GoTo Webinar - check session setup
gotowebinar.com
WebRun opens GoTo Webinar to check session setup. - Open GoTo Webinar and list sessions in the next 7 days
- Confirm panelists are added and registration is open
- Flag any session missing a panelist or with registration closed
Done when Every upcoming session's setup status is known.
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2
Google Calendar - hold the session time
calendar.google.com
WebRun opens Google Calendar to hold the session time. - Add a calendar hold for the session on the host and every panelist's calendar
- Include the join link in the event details
- Set a reminder 30 minutes before start
Done when Every host and panelist has a calendar hold for the session.
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3
WhatsApp - remind the coordinator
whatsapp.com
WebRun opens WhatsApp to remind the coordinator. - Send the internal event coordinator a WhatsApp reminder naming any unconfirmed panelist
- Include how many days remain before the session
- Skip the reminder if every panelist has confirmed
Done when The coordinator has been reminded internally about any open item.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun message the panelists directly?
No. The WhatsApp reminder goes to your internal event coordinator, not to panelists or registrants. Any outreach to a panelist is sent by your team.
How far ahead does it check sessions?
It looks 7 days out every morning, so a session moves onto the checklist as soon as it is within that window and stays tracked until it is fully set up.
What if registration is already closed by design?
You can mark that session as intentionally closed, and it will not be flagged, only sessions that look incomplete by mistake are surfaced.
Related templates
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