Automated Frontify Brand Guideline Alerts
Every Monday, WebRun opens Frontify, checks brand guideline pages and assets for ones not updated in over six months, logs each flagged page in Airtable with its last edit date, and drafts a Gmail nudge to the brand owner listing what needs a refresh, leaving it unsent so the brand team decides what actually needs attention.
How do I keep Frontify brand guidelines from going stale?
WebRun checks Frontify every Monday for brand guideline pages not updated in over six months, logs each one in Airtable, and drafts a Gmail nudge to the brand owner listing what needs a refresh. Outdated guidelines get surfaced on a schedule instead of being discovered by accident during a rebrand.
- Stale guidelines get flagged on a schedule, not discovered by accident
- The brand owner reviews one drafted nudge instead of auditing every page
- A running record shows which sections need attention most often
Built for brand managers · marketing operations · design systems teams · enterprise brand teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.frontify.comin a real browser with your saved login - no setup, no API keys. -
1
Frontify - find stale brand guideline pages
frontify.com
WebRun opens Frontify to find stale brand guideline pages. - Open Frontify and check the last updated date on guideline pages and key assets
- Flag anything not updated in over six months
- Note which section of the brand guidelines each belongs to
Done when Every guideline page and key asset has been checked.
-
2
Airtable - log the flagged pages
airtable.com
WebRun opens Airtable to log the flagged pages. - Log each flagged page in Airtable with its last edit date and section
- Update the row once a page gets refreshed
- Keep a running record of refresh history
Done when Stale pages are logged in Airtable.
-
3
Gmail - draft a refresh nudge
gmail.com
WebRun opens Gmail to draft a refresh nudge. - Draft a Gmail nudge to the brand owner listing what needs a refresh this month
- Group by section for easier reading
- Leave the email unsent for the brand team to review
Done when A refresh nudge draft exists in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it update the guidelines itself?
No. WebRun only flags pages that look stale and drafts a nudge. Updating the actual brand guidelines stays with the brand team inside Frontify.
How does it decide a page is stale?
Any page or key asset not updated in over six months gets flagged. You can treat that window as a starting point for your own review cadence.
Will it send the nudge email automatically?
No. Every nudge is drafted in Gmail and left unsent, so the brand team reviews it before the brand owner actually receives it.
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