Automated Freepik Asset Shortlists For Briefs
Every morning, WebRun takes the new design briefs from your Trello board, searches Freepik for assets matching each brief's theme, style, and format, saves a shortlist into a named collection, records every asset's license type on the brief card, and drafts the handover note in Gmail.
How do I shortlist stock assets for a new design brief automatically?
Every morning WebRun reads the new design briefs on your Trello board, searches Freepik for assets matching each brief's theme, style, and format, and saves a shortlist into a named collection. It records every asset's license type on the card and drafts the handover note in Gmail.
- Designers open a brief with the searching already done
- Every asset carries its license type before anyone downloads it
- Assets already used on another brief are flagged, not repeated
Built for designers · creative agencies · brand teams · marketing studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.freepik.comin a real browser with your saved login - no setup, no API keys. -
1
Freepik - search and save a shortlist
freepik.com
WebRun opens Freepik to search and save a shortlist. - Open Freepik and search using the theme, style, format, and orientation named in each new brief
- Save the strongest results into a new collection named after the brief
- Record the license type on every saved asset and check the download history so nothing already used on another brand is reused
Done when Each new brief has its own Freepik collection with license types recorded.
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2
Trello - attach the shortlist to the brief
trello.com
WebRun opens Trello to attach the shortlist to the brief. - Read the new brief cards on your design board and pick up the theme, style, format, and deadline
- Attach the Freepik collection link to each brief card once the shortlist is saved
- Write the license type of each asset onto the card and flag anything needing attribution or a premium license
Done when Every new brief card carries its collection link and the license notes.
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3
Gmail - draft the handover note
gmail.com
WebRun opens Gmail to draft the handover note. - Draft a short handover note to the designer assigned to each brief
- Include the collection link, the search terms used, and any license that needs attribution
- Leave the note unsent and download nothing. Downloads stay with the designer, who owns the license decision
Done when A handover note per brief is drafted in Gmail, ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it download the assets?
No. WebRun saves candidates into a Freepik collection and records the license type. The designer downloads what they choose, so the license decision stays with a person.
Will it email the designer on its own?
No. The handover note is left as an unsent Gmail draft with the collection link and license notes, so you read it and send it.
How does it avoid reusing the same asset everywhere?
It checks your Freepik download history and flags anything already used on another brief, so the same illustration does not turn up across two brands.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.