Confirm field audit appointments so no visit falls off the calendar
Every Monday, WebRun opens FranConnect and reviews all field audit visits scheduled in the next three weeks, checks Google Calendar for confirmed appointments, finds any that still lack franchisee confirmation, and drafts a confirmation message per location for your field team to review and send before the visit.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically confirm upcoming field audit visits with franchisees?
Every Monday, WebRun reviews all field audit visits in FranConnect due in the next three weeks, checks Google Calendar for scheduling conflicts, and drafts a confirmation email for each unconfirmed franchisee location in Gmail. No message is sent until your field team reviews and approves each one.
- No upcoming field audit visit goes unconfirmed for more than a week
- Field consultants always have confirmed calendar blocks before travel
- Franchisees receive a brief agenda in advance so visits run smoothly
Built for franchise field consultants · franchise operations teams · multi-unit franchisors · field operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.franconnect.comin a real browser with your saved login - no setup, no API keys. -
1
FranConnect - review upcoming field audit visits
franconnect.com How to Automate FranConnect
WebRun opens FranConnect to review upcoming field audit visits. - Open FranConnect Field Visits and filter to visits scheduled in the next 21 days
- Note the franchisee name, location, scheduled date, assigned field consultant, and confirmation status
- Flag any visits where franchisee confirmation is still pending
Done when All upcoming field audit visits and their confirmation status are identified.
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2
Google Calendar - check confirmation status
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to check confirmation status. - Open the Field Operations calendar and cross-reference each upcoming visit
- Confirm the field consultant is blocked for the scheduled date and time
- Flag any scheduling conflicts for the field team to resolve
Done when Calendar entries are confirmed for each scheduled field audit visit.
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3
Gmail - draft confirmation messages for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft confirmation messages for review. - Draft a confirmation message for each unconfirmed franchisee visit, including the date, time, and field consultant name
- Include a brief agenda and what the franchisee should have ready for the visit
- Leave every draft unsent for the field team to review and approve before sending
Done when A draft confirmation email exists in Gmail for every unconfirmed upcoming field audit visit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation emails to franchisees on its own?
No. Every confirmation message is drafted in Gmail and left unsent. Your field team reviews each draft and decides whether to send, edit, or hold it.
How far ahead does it look for upcoming visits?
It checks for field audit visits scheduled in the next 21 days each Monday, giving your team enough lead time to resolve any unconfirmed appointments before the visit week.
What if the visit date changes after the confirmation is sent?
When a visit date changes in FranConnect, the next Monday run will detect the new date and flag it as needing a fresh confirmation, so your team is always working from the latest schedule.
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