FranConnect Franchisee Certification Expiry Tracker
Every Monday, WebRun opens FranConnect Training and Development and scans every active franchisee location for certifications and training credentials expiring within 60 days, logs the full list to a Google Sheets expiry tracker, and posts a Slack alert to your compliance team so they can act before any location becomes non-compliant.
How do I automatically track franchisee certification expiries and alert my compliance team before credentials lapse?
Every Monday, WebRun scans FranConnect Training and Development for certifications and training credentials expiring across all active franchisee locations within 60 days, logs every item to a Google Sheets expiry tracker with priority flags, and posts a Slack alert to your compliance team sorted by urgency so no credential lapses unnoticed.
- Every expiring credential across the network surfaced each Monday before any location falls out of compliance
- 14-day credentials automatically flagged as high priority to give your team enough time to act
- Full audit trail in Google Sheets for every credential and its renewal status
Built for franchise compliance teams · multi-unit franchisors · franchise training managers · franchise operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.franconnect.comin a real browser with your saved login - no setup, no API keys. -
1
FranConnect - scan for expiring certifications and training credentials
franconnect.com
WebRun opens FranConnect to scan for expiring certifications and training credentials. - Open FranConnect Training and Development module and filter to active franchisee locations
- Identify all certifications and training credentials expiring within the next 60 days
- Capture the franchisee name, location, credential type, expiry date, and credential holder for each item
- Flag credentials expiring within 14 days as high priority
Done when All expiring certifications and credentials across the network are identified and prioritized.
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2
Google Sheets - log expiry tracker with location and credential details
google.com
WebRun opens Google Sheets to log expiry tracker with location and credential details. - Open the Certification Expiry Tracker sheet
- Add or update a row for each expiring credential with location, credential type, holder name, expiry date, and priority level
- Mark any credentials renewed since the last run as resolved
Done when The tracker reflects every current expiring credential with accurate status and priority.
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3
Slack - alert compliance team with prioritized expiry list
slack.com
WebRun opens Slack to alert compliance team with prioritized expiry list. - Post a certification expiry alert to the compliance Slack channel
- List items in priority order, with credentials expiring in 14 days first, showing location, credential type, and holder
- Include a link to the Google Sheets tracker for the full expiry report
Done when Compliance team has a prioritized certification expiry alert in Slack with a link to the tracker.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What types of certifications does it track?
It tracks all certifications and training credentials configured in the FranConnect Training and Development module, including food safety, brand training completions, and any custom credential types your team has set up.
Will it contact the franchisee or their staff about expiring credentials?
No. Alerts go to your internal compliance team in Slack only. Any outreach to a franchisee about their credentials is handled by your team after reviewing the report.
What if a credential is renewed before Monday?
The run reads live certification status from FranConnect each Monday, so any credential renewed since the last run will be marked resolved in Google Sheets and excluded from the Slack alert.
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