Automated FlixBus Group Booking Reconciliation
Every morning, WebRun checks your group's FlixBus bookings against the trip roster, archives each confirmed ticket to Drive, and posts a Slack list of anyone still unconfirmed ahead of departure.
How do I reconcile a FlixBus group booking roster before departure?
WebRun checks your group's FlixBus bookings every morning against the trip roster, archives each confirmed ticket to Drive, and posts a Slack list of anyone still unconfirmed. Roster gaps surface daily in the lead-up to departure instead of turning into a surprise at the bus stop.
- Unconfirmed passengers get flagged daily, not the morning of departure
- Every confirmed ticket is archived and organized by passenger
- The team sees roster gaps in Slack without a manual headcount
Built for Group travel coordinators · School and youth group organizers · Tour operators · Event and trip planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.flixbus.comin a real browser with your saved login - no setup, no API keys. -
1
FlixBus - check group bookings
- Open FlixBus and review bookings for the upcoming group trip
- Compare booked passengers against the trip roster
- Note anyone on the roster with no matching booking
Done when Every roster name has been checked against FlixBus bookings.
-
2
Google Drive - archive confirmed tickets
drive.google.com
WebRun opens Google Drive to archive confirmed tickets. - Save each confirmed ticket to the group trip folder
- Organize tickets by passenger name
- Replace an outdated ticket if a booking changes
Done when The trip folder holds a current ticket for every confirmed passenger.
-
3
Slack - report roster gaps
slack.com
WebRun opens Slack to report roster gaps. - Post the list of roster names with no matching booking
- Note how many days remain before departure
- Skip the post once every roster name is confirmed
Done when The team has today's roster gap list in Slack, if any remain.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book a missing ticket for someone?
No. WebRun only compares the roster against existing bookings and reports gaps. Booking a ticket is done by the coordinator or the passenger directly.
How close to departure does it keep checking?
It checks daily right up to departure, so a late booking or cancellation still gets picked up before the trip.
What happens once everyone is confirmed?
The Slack report simply stops once every roster name has a matching booking, so the channel doesn't get a message with nothing to report.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.