Automated Doctolib Daily Booking Digest
Every morning, WebRun opens Doctolib, checks the day's appointments, cancellations, and no-shows, logs each change in Airtable against the practice's schedule, and emails the front desk a digest so the day starts with an accurate list, not the raw calendar.
How do I give my front desk a daily digest of Doctolib appointment changes?
WebRun checks Doctolib every morning for the day's appointments, cancellations, and no-shows, logs each change in Airtable against the practice schedule, and emails the front desk a digest before opening. Clinics and practices start the day with an accurate list instead of reconciling the calendar on the fly.
- The front desk starts each day with a verified schedule
- Cancelled slots are flagged before the first patient arrives
- No-show patterns are logged automatically in Airtable
Built for medical practice managers · clinic front desk teams · healthcare administrators · multi practitioner clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.doctolib.frin a real browser with your saved login - no setup, no API keys. -
1
Doctolib - check appointments, cancellations, and no-shows
doctolib.fr
WebRun opens Doctolib to check appointments, cancellations, and no-shows. - Open the day's schedule and list every appointment
- Note which slots were cancelled or rescheduled overnight
- Flag any patient marked as a prior no-show
Done when The day's full schedule and its overnight changes are captured.
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2
Airtable - log each change against the schedule
airtable.com
WebRun opens Airtable to log each change against the schedule. - Log each cancellation or reschedule against the practice's tracker
- Update the no-show count for repeat patients
- Note any newly opened slot from a cancellation
Done when Every schedule change is logged in Airtable.
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3
Gmail - email the front desk the digest
gmail.com
WebRun opens Gmail to email the front desk the digest. - Draft the morning digest with today's confirmed appointments
- List cancellations and newly open slots separately
- Send it to the front desk before opening
Done when The front desk has the morning digest before the first patient arrives.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book, cancel, or move a patient appointment?
No. WebRun only reads the existing schedule and reports what changed overnight. Booking, cancelling, or rescheduling stays with the practice staff.
How does it handle patient information?
It only surfaces what the front desk already sees in Doctolib, such as name and appointment time, and stays within the domains you allowlist.
What happens with a newly opened slot?
It's flagged separately in the digest so the front desk can offer it to a waitlisted patient first thing in the morning.
Related templates
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