Automated Deel Contractor Document Chasing
Every morning, WebRun opens Deel, looks at contractors onboarded recently, checks each one's contract signature, tax documents, and onboarding tasks, posts the gaps to your Microsoft Teams channel, and drafts a polite chase email per contractor for you to send.
How do I chase missing contractor onboarding documents?
WebRun checks your new Deel contractors every morning for unsigned contracts, missing tax documents, and open onboarding tasks. It posts the gaps to Microsoft Teams naming the exact document each person owes, and drafts a chase email in Gmail for you to send, so nobody is paid before their paperwork is complete.
- Nobody is paid before their paperwork is complete
- Every chase names the exact document, not just incomplete onboarding
- Gaps open for two weeks are visible instead of buried
Built for operations leads · finance teams · HR managers · agencies hiring contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.deel.comin a real browser with your saved login - no setup, no API keys. -
1
Deel - check onboarding completeness
deel.com
WebRun opens Deel to check onboarding completeness. - Open Deel and list the contractors added in the last thirty days
- Check each contract for a countersigned status, and note anyone whose contract is still unsigned
- Check the tax documents required for each contractor's country and flag the ones not yet uploaded
- Read the onboarding task list on each contractor and note anything still open
- Flag any contractor whose first invoice or payment is due while documents are still missing
- Read only. WebRun never approves a contractor, signs a contract, or releases a payment
Done when Every recent contractor has a completeness check and each missing document is named.
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2
Microsoft Teams - post the gaps
microsoft.com
WebRun opens Microsoft Teams to post the gaps. - Post the gap list to your operations channel in Microsoft Teams, one line per contractor
- Name the exact document each person still owes, rather than saying onboarding is incomplete
- Put anyone with a payment due this week at the top, since those are the urgent ones
- Show how long each gap has been open, so a document stuck for two weeks is obvious
Done when The operations channel has today's list with the specific missing document per contractor.
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3
Gmail - draft a chase per contractor
gmail.com
WebRun opens Gmail to draft a chase per contractor. - Draft a short, friendly chase email per contractor naming only the documents they still owe
- Keep the tone consistent with your onboarding emails and include where to upload each item
- Leave every message as an unsent draft for you to review and send
- Group repeated chases so nobody receives two emails about the same missing form
Done when A chase email is drafted for every contractor with a missing document, ready for you to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email contractors without me?
No. Every chase is left as an unsent Gmail draft for you to read and send. WebRun never emails a contractor on its own, so the first message they get is one you approved.
Can it approve a contractor or release a payment?
No. WebRun reads onboarding status in Deel and reports it. Approving a contractor, signing a contract, and releasing any payment stay with your operations or finance lead.
How does it know which documents are required?
It reads the onboarding tasks and required tax documents Deel shows against each contractor's own contract and country, so the chase names the specific form rather than a generic reminder.
Related templates
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