Automated Cloudbeds Arrivals and Housekeeping Digest
Every morning, WebRun opens Cloudbeds, checks today's arrivals, departures, and current room status, creates a Trello card for every room that needs turnover before its next guest checks in, and messages the housekeeping lead on WhatsApp with the priority order so rooms are ready before the next arrival, not after a complaint.
How do I prioritize housekeeping based on Cloudbeds arrivals and departures?
WebRun checks Cloudbeds every morning for today's arrivals, departures, and room status, creates a Trello card for every room that needs turnover before its next guest, and messages the housekeeping lead on WhatsApp with the priority order. That gets rooms ready ahead of the next check-in instead of scrambling after one.
- Housekeeping starts the day with a prioritized room list
- Same-day turnovers get flagged before they become a rushed scramble
- Room status stays current without a manual walk of the property
Built for hotel operations managers · housekeeping leads · hostel and vacation rental operators · front desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.cloudbeds.com/sign-inin a real browser with your saved login - no setup, no API keys. -
1
Cloudbeds - check today's arrivals, departures, and room status
cloudbeds.com
WebRun opens Cloudbeds to check today's arrivals, departures, and room status. - Open the Cloudbeds front desk and check today's arrivals and departures
- Capture the current status of every room, such as dirty, clean, or inspected
- Note which departing rooms have a same-day arrival booked
Done when Every room's status and today's arrivals and departures are captured.
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2
Trello - create a card for every room needing turnover
trello.com
WebRun opens Trello to create a card for every room needing turnover. - Create a card for every room that needs turnover before its next guest
- Note the next arrival's check-in time on the card
- Order cards with the earliest arrival time first
Done when A Trello card exists for every room needing turnover today.
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3
WhatsApp - message the housekeeping lead the morning summary
whatsapp.com
WebRun opens WhatsApp to message the housekeeping lead the morning summary. - Message the housekeeping lead today's arrival and departure counts
- List the rooms needing turnover in priority order by arrival time
- Flag any same-day turnover with a tight window
Done when The housekeeping lead has today's priority list by WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it check guests in or out, or change a room's status?
No. WebRun only reads arrivals, departures, and room status from Cloudbeds. Checking a guest in or out and marking a room clean stays a step your front desk and housekeeping staff take.
Does it message guests about their room?
No. It only messages your housekeeping lead internally with the day's priority list, never a guest directly.
How does it handle a same-day turnover with a tight window?
It flags any room departing and arriving the same day, so a tight turnover gets priority over rooms with more time before the next check-in.
Related templates
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