Automated Captivate Episode Publish Checks
Every Monday, WebRun opens Captivate, lists the episodes scheduled to publish in the coming week, checks each one for missing show notes, artwork, a title, or an audio file, opens a Trello card for every gap it finds, and messages you a WhatsApp list of what still needs doing before those episodes go out.
How do I check scheduled podcast episodes are complete before they publish?
WebRun opens Captivate every Monday and checks the episodes scheduled to publish in the coming week for missing show notes, artwork, titles, or audio. It opens a dated Trello card for each gap and messages the list to WhatsApp, so nothing publishes with empty show notes.
- Gaps are found days before publish, not after
- Every fix has a card due before its episode goes out
- No episode reaches the feed with empty show notes
Built for podcast producers · podcast hosts · content teams · audio agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.captivate.fmin a real browser with your saved login - no setup, no API keys. -
1
Captivate - check scheduled episodes for gaps
captivate.fm
WebRun opens Captivate to check scheduled episodes for gaps. - Open Captivate and list every episode with a scheduled publish date in the next seven days
- For each one, check the title, the show notes, the episode artwork, and the audio file
- Note the season and episode numbering and flag anything out of sequence
- Record which show each episode belongs to if you run more than one
- Read only. WebRun never publishes an episode or changes its schedule
Done when Every episode scheduled for the coming week has been checked against your publish checklist.
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2
Trello - open a card per missing piece
trello.com
WebRun opens Trello to open a card per missing piece. - Open a card on your production board for each episode with something missing
- List the specific gaps on the card: show notes, artwork, title, or audio
- Set the card due date to the day before that episode is scheduled to publish
- Close cards for episodes that are now complete or already published
Done when The production board has one dated card per incomplete episode.
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3
WhatsApp - message the fix list
whatsapp.com
WebRun opens WhatsApp to message the fix list. - Send yourself the week's scheduled episodes and what each is missing
- Put the episode publishing soonest at the top
- Say plainly when every scheduled episode is complete, so a quiet week is confirmed rather than assumed
- Leave publishing to a human. WebRun flags gaps and never presses publish
Done when You have the week's fix list, or confirmation that nothing is missing.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish or reschedule an episode?
No. WebRun only reads what is scheduled and reports the gaps. Publishing, rescheduling, and editing an episode all stay manual, so nothing goes out to your feed without you deciding it should.
Can it write the missing show notes?
No. It tells you which episodes have empty show notes and when they publish. The words stay yours, so nothing generic ends up on your feed under your name.
What counts as complete?
You set the checklist. By default WebRun checks the title, show notes, episode artwork, and audio file, and flags anything blank on an episode scheduled within the next seven days.
Related templates
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