Automated Calm New Hire Enrollment Checklist
Every Monday, WebRun opens Calm, checks the company plan for new hires who still need a seat activated, schedules an enrollment reminder on Google Calendar, and tells HR in Microsoft Teams exactly who's outstanding so no new hire misses the wellness benefit.
How do I make sure every new hire gets enrolled in the company Calm plan?
WebRun checks Calm every Monday for new hires who still need a seat activated, schedules a same day reminder on Google Calendar, and tells HR in Microsoft Teams exactly who's outstanding. Wellness program admins get a standing checklist instead of discovering unenrolled employees months into a benefit they never used.
- No new hire goes more than a week without a Calm seat
- HR gets one weekly outstanding list instead of auditing manually
- Enrollment reminders go out the same day a gap is found
Built for HR administrators · people operations teams · employee wellness program managers · benefits coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.calm.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Calm - check which new hires still need a seat
- Open the team plan's member list
- Compare it against this month's new hire list from HR
- Note anyone hired more than a week ago without an active seat
Done when Every new hire without an activated seat is identified.
-
2
Google Calendar - schedule the enrollment reminder
calendar.google.com
WebRun opens Google Calendar to schedule the enrollment reminder. - Add a reminder for HR to send the enrollment invite
- Set it for the same day so it doesn't slip a second week
- Skip this step when every new hire already has a seat
Done when A reminder exists for every outstanding enrollment.
-
3
Microsoft Teams - notify HR who's outstanding
microsoft.com
WebRun opens Microsoft Teams to notify HR who's outstanding. - Post HR the list of new hires still without a seat
- Note how many days it's been since they started
- Confirm the full list when everyone is already enrolled
Done when HR has this week's outstanding enrollment list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the Calm invite to new hires itself?
No. WebRun only checks who's missing a seat and reminds HR. Sending the actual enrollment invite stays an HR action.
How does it know who's a new hire?
It compares the Calm member list against the new hire list HR maintains, so anyone recently started without a seat gets flagged.
What if everyone is already enrolled?
The Teams message says so plainly. It never sends a checklist with false or padded outstanding items.
Related templates
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