Automated Cal.com Unconfirmed Booking Alerts
Every hour during business hours, WebRun opens Cal.com, reads the unconfirmed bookings queue, works out how long each request has been waiting and how close it is to its proposed start time, posts anything past your limit to Microsoft Teams, and sends the urgent ones to WhatsApp so the host confirms or declines before the slot arrives.
How do I stop Cal.com booking requests from sitting unconfirmed?
WebRun checks your Cal.com unconfirmed bookings every hour, measures how long each request has waited and how soon it starts, and posts the queue to Microsoft Teams. Requests starting within a day go to WhatsApp with the host named, so no booking request sits unanswered until the slot passes.
- Booking requests get an answer the same day
- Near-term requests are escalated to the host by name
- Confirmations stay human because they email the attendee
Built for consultants · sales teams · clinics · agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.cal.comin a real browser with your saved login - no setup, no API keys. -
1
Cal.com - read the unconfirmed queue
cal.com
WebRun opens Cal.com to read the unconfirmed queue. - Open Cal.com and go to the unconfirmed bookings queue
- For each request capture the event type, the host, the attendee name, the requested time, and when it was submitted
- Work out hours waiting and hours until the requested slot, and mark anything starting within a day as urgent
Done when Every unconfirmed request is listed with its wait time and how soon it starts.
-
2
Microsoft Teams - post what is waiting
microsoft.com
WebRun opens Microsoft Teams to post what is waiting. - Post the waiting requests to the scheduling channel, soonest start first
- Show the host, the attendee, the requested time, and how long the request has waited
- Post each request once, and repeat only when it crosses the urgent threshold
Done when The team channel shows the current unconfirmed queue.
-
3
WhatsApp - escalate the urgent ones
whatsapp.com
WebRun opens WhatsApp to escalate the urgent ones. - Send the requests starting within a day to your internal host chat
- Say clearly which host owns each one so it is not everybody's job and nobody's job
- Confirming and declining stay manual in Cal.com, because either action emails the attendee
Done when The right host has been nudged about every near-term request.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it confirm or decline bookings for me?
No. Confirming or declining sends an email to the attendee, so both stay manual. WebRun reads the queue and prompts the host, and a person clicks the button inside Cal.com.
Does it contact the person who booked?
No. The only messages it sends are internal, to your own Microsoft Teams channel and your team WhatsApp chat. Attendees never hear from WebRun.
Will it keep alerting about the same request?
No. Each request is posted once when it passes your waiting limit, then repeated only if it becomes urgent because the requested slot is within a day. Confirmed and declined requests drop off the next run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.