Automated Cacoo Diagram Comment Alerts
Every morning, WebRun opens Cacoo, checks shared diagrams for comment threads that have sat open for more than a few days, posts the full list to a Telegram group for the team, and texts the specific diagram owner via Twilio when their diagram is the one holding up a decision, so stale threads stop getting lost in a busy workspace.
How do I catch stale comment threads on shared Cacoo diagrams?
WebRun checks Cacoo every morning for diagram comments open more than three days, posts the full list to a Telegram group, and texts the diagram owner directly via Twilio when their diagram is the one blocking a decision. Stale threads get surfaced daily instead of scrolling out of sight in a busy workspace.
- Stale comment threads get flagged the same morning, not weeks later
- The specific owner holding things up gets a direct nudge
- Decisions stop stalling because a comment scrolled out of view
Built for product teams · IT documentation teams · operations teams · remote collaboration teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
cacoo.comin a real browser with your saved login - no setup, no API keys. -
1
Cacoo - find diagrams with stale open comments
- Open Cacoo and check shared diagrams for comment threads still open
- Note how long each thread has sat unanswered
- Flag threads open more than three days
Done when Every shared diagram has been checked for stale comments.
-
2
Telegram - post the blocker list
telegram.org
WebRun opens Telegram to post the blocker list. - Post the full list of stale threads to the team Telegram group
- Group by diagram and note who left the last comment
- Include a link to each diagram
Done when The full list is posted to Telegram.
-
3
Twilio - text the owner directly
twilio.com
WebRun opens Twilio to text the owner directly. - Text the diagram owner directly via Twilio when their diagram has the oldest open thread
- Name the diagram and how long the comment has waited
- Keep the text internal to your own team
Done when The relevant diagram owner has been texted where needed.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it reply to the comment for me?
No. WebRun only flags that a comment has gone unanswered for a while. Replying and resolving it stays a manual step inside Cacoo.
Who gets the direct text?
Only the owner of the diagram with the oldest stale thread. Everyone else on the team sees the full list in the Telegram digest.
What if a thread gets answered right after the check runs?
It drops off the next run automatically, since WebRun reads the current comment status in Cacoo each time it checks.
Related templates
Put this on autopilot.
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