Automated Booking.com Confirmation Filing
Every night, WebRun signs in to Booking.com, opens each upcoming reservation, saves the confirmation with its address, dates, price, and cancellation terms into a trip folder on Google Drive, and texts the traveller the check-in details through Twilio the day before they arrive.
How do I keep all my hotel confirmations organised before a trip?
WebRun files your Booking.com reservations every night. It reads each upcoming stay, saves the address, dates, price, and cancellation deadline into a Google Drive trip folder, and texts the traveller their check-in details through Twilio the day before arrival, without ever changing a booking.
- Every confirmation is filed before check-in, not hunted for at the desk
- Travellers get the address and check-in window the night before
- Cancellation deadlines are captured while there is still time to act
Built for frequent travellers · executive assistants · travel coordinators · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
account.booking.com/sign-inin a real browser with your saved login - no setup, no API keys. -
1
Booking.com - read upcoming reservations
booking.com
WebRun opens Booking.com to read upcoming reservations. - Sign in to Booking.com and open Bookings and Trips
- List every reservation with a check-in date in the next 30 days
- Capture the property name, address, confirmation number, dates, total price, and cancellation deadline
- Note any reservation whose free cancellation window closes within a week
Done when Every upcoming reservation is captured with its confirmation number and terms.
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2
Google Drive - file the confirmations
drive.google.com
WebRun opens Google Drive to file the confirmations. - Open or create the trip folder in Google Drive for each travel month
- Save one confirmation record per reservation with the address, dates, and cancellation deadline
- Name each file with the traveller, the city, and the check-in date so it sorts
- Skip any reservation already filed so the folder never doubles up
Done when Every upcoming stay has exactly one confirmation record in the trip folder.
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3
Twilio - text arrival details
twilio.com
WebRun opens Twilio to text arrival details. - For any stay checking in tomorrow, compose a short text with the property name, address, check-in window, and confirmation number
- Send it only to traveller numbers on your approved internal list
- Never text the property, the host, or anyone outside that list
Done when Each traveller checking in tomorrow has their arrival details by text.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Can it book, change, or cancel a stay?
No. WebRun reads your existing reservations and files them. It never makes a booking, never modifies dates, and never cancels, so no money moves and no reservation changes without you.
Who gets the arrival text?
Only the traveller numbers you approve during setup, usually your own staff or family. WebRun never texts the property, the host, or any number that came from the reservation page itself.
What if a booking is cancelled after it was filed?
The next nightly run reads the live status in your account, marks the filed record as cancelled, and stops sending an arrival text for it.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.