Automated Bookafy Calendar Sync and Reminders
Every evening, WebRun opens Bookafy, pulls tomorrow's confirmed appointments, creates or updates the matching event on each staff member's Google Calendar, and drafts a WhatsApp reminder message per client for staff to review and send.
How do I sync tomorrow's Bookafy appointments to my team's calendars automatically?
Every evening, WebRun reads tomorrow's Bookafy appointments, mirrors each one onto the assigned staff member's Google Calendar, and drafts a WhatsApp reminder naming the service and time for every client. Staff open a synced calendar and a ready reminder each morning, cutting the chance of a missed or double booked appointment.
- Staff calendars match Bookafy every single night, not just when someone remembers
- Every client has a reminder drafted and waiting, not forgotten
- No appointment gets synced twice
Built for Salons and spas · clinics · consultants · service businesses with staff calendars
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
bookafy.comin a real browser with your saved login - no setup, no API keys. -
1
Bookafy - find tomorrow's appointments
bookafy.com
WebRun opens Bookafy to find tomorrow's appointments. - Open Bookafy and filter appointments to tomorrow's date
- Capture the client, service, time, and assigned staff member for each
- Note any appointment missing a confirmed video or location link
Done when Every appointment booked for tomorrow is listed with its details.
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2
Google Calendar - mirror each booking to staff calendars
calendar.google.com
WebRun opens Google Calendar to mirror each booking to staff calendars. - Open the assigned staff member's calendar
- Create or update the event to match the Bookafy time and client details
- Skip any appointment already mirrored from an earlier run
Done when Every staff calendar matches tomorrow's Bookafy schedule.
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3
WhatsApp - draft the client reminder
whatsapp.com
WebRun opens WhatsApp to draft the client reminder. - Draft a short reminder naming the service and time for each client
- Queue the draft against the client's number, unsent
- Leave every draft for staff to review and send themselves
Done when A drafted reminder is waiting for each of tomorrow's clients.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients without anyone checking first?
No. WebRun only drafts the WhatsApp reminder and leaves it unsent. A staff member reviews and sends each one, so no client gets a message nobody approved.
Does it book or change any appointments?
No. It only mirrors appointments that already exist in Bookafy onto the staff calendar. It never creates, moves, or cancels a booking on its own.
What if a staff calendar already has the event?
It checks for an existing matching event before adding one, so a booking already synced from a prior run is not duplicated.
Related templates
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