Automatic Bolt Business Team Spend Reporting
Every Monday, WebRun opens your Bolt Business account, reads the rides taken so far this month, groups the cost by team, group, and member, saves a breakdown file to Google Drive, and updates the running spend-against-budget figures in Airtable.
How do I see Bolt Business ride spend broken down by team?
WebRun breaks down your Bolt Business ride spend by team every Monday. It reads the month's rides, groups cost by team, group, and member, names the heaviest routes, updates spend against budget in Airtable, and saves the detailed breakdown to Google Drive, so cost centre allocation is done before the invoice arrives.
- Spend per team is known weekly, not at invoice time
- Teams pacing to overrun are flagged mid-month
- Ride-level detail is filed for the finance folder automatically
Built for finance managers · office managers · operations teams · travel administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
bolt.eu/enin a real browser with your saved login - no setup, no API keys. -
1
Bolt - read this month's rides and costs
bolt.eu
WebRun opens Bolt to read this month's rides and costs. - Open your Bolt Business account and set the date range to the current month
- List every ride with its cost, rider, group, and route
- Total the spend per team and per group
- Note the heaviest routes and the riders driving most of the cost
Done when Every ride this month is attributed to a team with its cost.
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2
Airtable - track spend against budget
airtable.com
WebRun opens Airtable to track spend against budget. - Update the running month-to-date total for each team in your Airtable base
- Compare each team against the monthly budget you recorded and show the gap
- Flag any team already past its budget, and any team pacing to overrun before month end
- Keep a row per team per month so you can see the trend
Done when Every team's month-to-date spend sits next to its budget in Airtable.
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3
Google Drive - file the breakdown
drive.google.com
WebRun opens Google Drive to file the breakdown. - Save a dated breakdown file to your Google Drive finance folder
- Include the ride-level detail so cost centre allocation can be checked line by line
- Keep last month's file so the invoice can be reconciled against it when it arrives
Done when This week's breakdown file is saved in Google Drive.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change anything in my Bolt account?
No. WebRun only reads ride history and costs. It never books a ride, edits a group, changes a payment method, or messages a rider. Everything it produces is a report.
Where do the budgets come from?
From the budget figures you record per team in Airtable. WebRun reads them each run and shows month-to-date spend next to the number you set, plus the gap.
Can I see it before the monthly invoice arrives?
Yes. That is the point. The breakdown updates every Monday from live ride data, so cost centre allocation is done before the invoice lands rather than after.
Related templates
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