Automated BigTime Timesheet Chasing
Every morning, WebRun opens BigTime, finds who has not submitted time for the current billing period and which timesheets are still waiting on approval, drafts a short WhatsApp nudge per person for you to send, and posts the practice manager a Telegram summary of the names and the projects affected.
How do I chase missing timesheets before the billing run?
WebRun chases missing time in BigTime every morning. It finds who has not submitted for the current billing period and which timesheets sit unapproved, matches each to the projects it would bill, drafts a WhatsApp nudge per person for you to send, and posts the practice manager a Telegram summary.
- Invoices go out on schedule instead of waiting on two people
- Approvers see their queue before it blocks the billing period
- Nobody is chased twice in the same week for the same days
Built for practice managers · professional services firms · accounting and consulting teams · agency finance
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bigtime.netin a real browser with your saved login - no setup, no API keys. -
1
BigTime - find unsubmitted and unapproved time
- Open BigTime and set the period to the current billing period
- List staff whose timesheets are still unsubmitted, with the days missing for each
- List timesheets that were submitted but are still sitting unapproved, and note who the approver is
- Match each one to the projects it would bill against so you can see what is at risk
Done when Every person owing time and every timesheet awaiting approval is listed with its projects and days outstanding.
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2
WhatsApp - draft a nudge per person
whatsapp.com
WebRun opens WhatsApp to draft a nudge per person. - Draft a short, friendly nudge for each person who has time outstanding, naming the days missing and the deadline
- Draft a separate reminder for each approver who has timesheets waiting on them
- Leave every message unsent in the chat for you to review and send. WebRun never messages a colleague on its own
- Skip anyone already nudged in the last two days so nobody gets chased daily
Done when A drafted nudge is waiting for each person who owes time or owes an approval.
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3
Telegram - summarise for the practice manager
telegram.org
WebRun opens Telegram to summarise for the practice manager. - Post the practice manager a summary of who is outstanding and for how many days
- List the projects and the billing period at risk if the time does not land today
- Note which timesheets are waiting on an approver rather than on the staff member
Done when The practice manager has today's outstanding time list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message my team without me?
No. Every WhatsApp nudge is left as an unsent draft in the chat for you to read and send. WebRun writes the message and names the days missing, but a human presses send, so nobody is chased in your name unchecked.
Will it submit or approve timesheets itself?
No. WebRun only reads submission and approval status in BigTime. Submitting time and approving it stay with the people responsible, so the billing record is never changed by an automation.
Does it chase the same person every single day?
No. WebRun skips anyone nudged in the last two days, so a person who is already aware is not messaged again the next morning while the practice manager still sees them on the Telegram summary.
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