Chase missing time entries before you invoice
Every Monday, WebRun opens Awork, reads the time entries each team member booked against tasks and projects last week, compares them against planned hours with absences taken out, WhatsApps the agency lead a per person gap list, and drafts a reminder email per person in Gmail.
- No credit card
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- Cancel anytime
How do I find missing time entries before invoicing the week?
Every Monday, WebRun opens Awork, compares the time entries each person booked last week against their planned hours, and takes absences out of the maths. It WhatsApps the agency lead a per person gap list and drafts the reminder emails in Gmail, so invoices go out complete.
- Invoices go out complete instead of being corrected later
- Absences are removed before anyone is chased for a gap
- Each person gets a draft naming only their own missing days
Built for agency leads · project managers · consultancies · studios billing by the hour
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.awork.comin a real browser with your saved login - no setup, no API keys. -
1
Awork - compare booked hours to planned
awork.com
WebRun opens Awork to compare booked hours to planned. - Open Awork and read last week's time entries per team member, task, and project
- Read each person's planned hours for the same week
- Subtract any absence booked in that week so time off is never counted as a gap
- Work out the hours booked against hours expected for each person and each day
- Note which projects the missing hours most likely belong to
Done when Every team member has last week's booked hours, expected hours, and the gap between them.
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2
WhatsApp - send the per person gap list
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to send the per person gap list. - Send the agency lead a WhatsApp message with the gap list, one line per person
- Show hours booked, hours expected, and the shortfall, with the biggest gap first
- Name the days with no entries at all so they are easy to reconstruct
- Add the team total so the billing risk for the week is a single number
Done when The lead has the per person gap list before billing runs.
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3
Gmail - draft the reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the reminder emails. - Draft one short email in Gmail per person with a gap
- List only that person's missing days and hours, and the projects they were likely on
- Keep the tone light: this is a reminder to complete a timesheet, not a performance note
- Leave every message as an unsent draft for you to review. WebRun never emails the team on its own
Done when A reminder draft per person is waiting in Gmail for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the team without me?
No. Each reminder sits as an unsent Gmail draft until you read it and send it. Only the internal WhatsApp summary to the lead posts on its own, so nobody gets an automated timesheet email.
Does it count holidays and sick days as gaps?
No. Absences booked in Awork are subtracted from the expected hours before the gap is worked out, so time off never shows up as a missing timesheet.
Will it create time entries or send invoices?
No. WebRun only reads time entries and reports the gaps. Logging hours and raising invoices stay with people, so nothing is billed on the strength of an automated guess.
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