Automated Atlas HXM New Hire Handoffs
Every morning, WebRun opens Atlas, checks new global hires for their country, start date, and document status, creates a Trello handoff card assigned to the right local HR contact, and pings that contact on WhatsApp the same day.
How do I hand off a new global hire in Atlas to the right local HR contact?
WebRun checks Atlas every morning for new global hires, notes each one's country, start date, and document status, and creates a Trello handoff card assigned to the right local HR contact. It pings that contact over WhatsApp the same day. Local teams get a clear, same-day handoff instead of digging through Atlas themselves.
- Local HR contacts get a same-day handoff for every new hire
- Missing documents are listed before the start date, not after
- No new hire is contacted directly by WebRun
Built for Global HR teams · People ops · International HR managers · HR shared services
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
atlashxm.comin a real browser with your saved login - no setup, no API keys. -
1
Atlas - check new global hire status
atlashxm.com
WebRun opens Atlas to check new global hire status. - Open Atlas and list new hires added this week
- Check each hire's country, start date, and document status
- Note anything still missing before the start date
Done when Every new hire this week has a country, start date, and document status.
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2
Trello - create the local handoff card
trello.com
WebRun opens Trello to create the local handoff card. - Create a handoff card for each new hire on the local HR board
- List the outstanding items from Atlas as checklist tasks
- Assign the card to the right local HR or legal contact
Done when Every new hire has a handoff card assigned to a local contact.
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3
WhatsApp - ping the local HR contact
whatsapp.com
WebRun opens WhatsApp to ping the local HR contact. - Message the local HR contact that a new handoff card is ready
- Name the hire, country, and start date
- Leave the in-country steps to the local contact
Done when The local contact has been pinged for every new handoff.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the new hire directly?
No. WebRun only hands off to your internal local HR contact. It never messages the new hire on Atlas's behalf.
How does it pick the right local contact?
You map each country to its local HR or legal contact once. WebRun assigns the handoff card to that mapping automatically.
What if documents are still missing?
It lists exactly what's missing as checklist items on the Trello card, so the local contact knows what to chase before the start date.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.