Automated Artlist Renewal and Usage Review
Every Monday, WebRun signs in to Artlist, reads your subscription plan, its renewal date, the team members on it, and how many downloads the term has actually produced, posts the picture to Microsoft Teams, and pings Telegram as the renewal gets close.
How do I decide whether to renew a stock media subscription?
WebRun signs in to Artlist every Monday and reads your plan, its renewal date, the team members on it, and the downloads made since the term began. It posts that picture to Microsoft Teams and pings Telegram each week once the renewal enters your notice window.
- The plan is judged on downloads instead of auto renewing unexamined
- Seats that downloaded nothing this term are named
- The renewal date is pinged weekly once notice matters
Built for video studios · creative directors · agency producers · freelance editors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
artlist.ioin a real browser with your saved login - no setup, no API keys. -
1
Artlist - read the plan, renewal, and downloads
artlist.io
WebRun opens Artlist to read the plan, renewal, and downloads. - Sign in to Artlist and open your subscription and billing details
- Read the plan, the renewal date, and the most recent invoice amount
- List the team members on the plan and the downloads made since the term started
Done when The plan, renewal date, seats, and term download count are all captured.
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2
Microsoft Teams - post the renewal picture
microsoft.com
WebRun opens Microsoft Teams to post the renewal picture. - Post the renewal date with the days remaining, the plan, and the last invoice
- Show downloads for the term and downloads per active seat
- Name any seat that has downloaded nothing this term
Done when The team channel has this week's renewal picture in Microsoft Teams.
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3
Telegram - ping as the date closes in
telegram.org
WebRun opens Telegram to ping as the date closes in. - Send a short ping once the renewal is inside the notice window you set
- Include the renewal date, the amount, and the term's download count in one line
- Repeat weekly until the decision is recorded so the date never passes unnoticed
Done when You are pinged every week the renewal sits inside its notice window.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it cancel or change my plan?
No. WebRun reads your subscription details and reports them. Cancelling, downgrading, or switching plan stays a decision you make in your own Artlist account.
How far ahead does it warn me?
From the notice window you set, and every week after that until the decision is made. The ping carries the renewal date, the amount, and the term's download count in one line.
What tells me whether the plan is right sized?
Downloads for the term set against the seats on the plan, including any seat that downloaded nothing. That is the evidence for keeping, resizing, or dropping the subscription.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.