Find stale Alipan files before they waste more storage
Every Monday, WebRun opens Alipan, checks files and folders by last-accessed date, flags anything with no activity in 90 or more days, schedules a review in Google Calendar, and sends the team a WhatsApp heads up.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.alipan.comin a real browser with your saved login - no setup, no API keys. -
1
Alipan - find files untouched for months
alipan.com
WebRun opens Alipan to find files untouched for months. - Open Alipan and check files and folders by last-accessed date
- Flag anything with no activity in 90 or more days
- Note the file size and folder for each
Done when Every stale file this run is listed with size and last activity.
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2
Google Calendar - schedule a review
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to schedule a review. - Create a review event for the flagged files
- Attach the stale file list to the event
- Schedule it with enough lead time for someone to look it over
Done when A review event exists with the stale file list attached.
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3
WhatsApp - notify the team
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to notify the team. - Send the team a heads up that a storage review is coming up
- List the largest stale files by size
- Make clear nothing gets deleted until someone reviews the list
Done when The team has been notified ahead of the review.
How do I find stale files taking up space on Alipan?
WebRun checks Alipan every Monday for files with no activity in 90 or more days, and schedules a storage review in Google Calendar with the list attached. It sends the team a WhatsApp heads up naming the largest stale files, but never deletes anything itself. A person always decides what actually gets removed.
- Storage gets reclaimed from files nobody uses anymore
- The largest stale files are called out first
- Nothing is deleted without a scheduled human review
Built for Individuals with large Alipan libraries · small teams sharing cloud storage · IT support cleaning up shared drives
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun delete any files?
No. It only flags files with no recent activity and schedules a review. Deleting anything is always left to a person.
What counts as stale?
A file with no activity in 90 or more days. Larger stale files are called out first since they matter most for storage.
How is the review scheduled?
It creates a Google Calendar event with the stale file list attached, giving the team time before anyone acts on it.
Related templates
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