Automated Adobe Stock Licence Usage Review
Every Monday, WebRun opens Adobe Stock, reads the licence history for the current period, records each licensed asset and the person who took it in Airtable, then writes the credits used and the allowance remaining onto a Notion page with a warning when the limit is close.
How do I track Adobe Stock licence usage across my team?
Every Monday WebRun opens Adobe Stock, reads the licence history for the period, and records which assets your team downloaded and who licensed each one. It logs the detail in Airtable, tracks credits used against the plan allowance in Notion, and flags when the team is close to the limit.
- The team knows how much allowance is left before it runs out mid-campaign
- Every licensed asset is traceable to a person and a campaign
- Duplicate licences of the same asset are caught the same week
Built for studio managers · marketing teams · design leads · creative agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
stock.adobe.comin a real browser with your saved login - no setup, no API keys. -
1
Adobe Stock - read this period's licence history
stock.adobe.com
WebRun opens Adobe Stock to read this period's licence history. - Open Adobe Stock and go to the licence history for your account
- Capture each licensed asset with its ID, the date, and the licence type
- Note the team member who licensed it where the account shows one
- Read the plan allowance and how many credits or downloads are used so far
- Check the saved collections for assets shortlisted but not yet licensed
Done when This period's licensed assets and the remaining allowance are both captured.
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2
Airtable - log every licensed asset
airtable.com
WebRun opens Airtable to log every licensed asset. - Add a row per licensed asset with the ID, date, licence type, and person
- Link each asset to the campaign or brief it was licensed for, where known
- Flag any asset licensed twice so a duplicate purchase is visible
- Keep a running total of assets licensed per person and per campaign
Done when Every licensed asset has a row in Airtable with its owner and campaign.
-
3
Notion - report allowance remaining
notion.so
WebRun opens Notion to report allowance remaining. - Write this week's usage onto the plan page: licensed so far and allowance left
- Show the burn rate and the date the allowance runs out at this pace
- Warn when less than a quarter of the period's allowance remains
- Never license or download an asset. WebRun reads the account and reports
Done when The plan page in Notion shows usage, allowance left, and any warning.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it license or buy anything?
No. WebRun only reads the licence history and the plan allowance. Licensing an asset spends credits, so that click stays with your designers and never happens on its own.
Can it tell me who licensed what?
Yes, where your account records the team member on the licence. Each asset gets a row in Airtable with the person and the campaign it was taken for.
When does it warn me about the limit?
It warns once less than a quarter of the period's allowance is left, and shows the date the plan runs dry at the current pace, so a campaign is not stopped mid-flight.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.