Automated Adobe Express Asset Handoff
Every Monday, WebRun opens Adobe Express, collects the designs created or updated in the past week with their share links and sizes, writes each one into a Google Sheets asset register, and drafts a handoff email in Gmail to the requester so finished work stops sitting unseen in a folder.
How do I keep track of finished designs and hand them to stakeholders?
WebRun opens Adobe Express every Monday and collects the designs finished in the past week, with their sizes, dates, and share links. It logs each one in a Google Sheets asset register and drafts a handoff email in Gmail to the person who requested it, leaving the send button to you.
- Finished designs reach the requester the same week they are made
- One register holds every asset link, size, and campaign
- Revisions update the register instead of cluttering it
Built for marketing teams · in-house designers · creative agencies · social media managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
express.adobe.comin a real browser with your saved login - no setup, no API keys. -
1
Adobe Express - collect the week's finished designs
express.adobe.com
WebRun opens Adobe Express to collect the week's finished designs. - Open Adobe Express and go to your projects
- List every design created or edited in the last seven days
- Capture the design name, the size or format, and the date it was last touched
- Copy the share link for each finished design
- Skip anything still named as a draft or untitled
Done when Every design finished in the last week is captured with its size, date, and link.
-
2
Google Sheets - log them in the asset register
google.com
WebRun opens Google Sheets to log them in the asset register. - Open your asset register in Google Sheets
- Add a row per design with the name, size, date, share link, and requester
- Update the row instead of duplicating it when a design was revised
- Tag each row with the campaign or channel it belongs to
- Keep a tab showing which assets are still unclaimed by a requester
Done when The asset register in Google Sheets lists every design from the week with its link.
-
3
Gmail - draft the handoff to the requester
gmail.com
WebRun opens Gmail to draft the handoff to the requester. - Draft one email per requester in Gmail with the designs made for them
- Include the design name, the size, and the share link in a simple list
- Add a line asking them to confirm or request changes
- Leave every email as a draft for you to review and send. Nothing leaves your account on its own
Done when A handoff draft is waiting in Gmail for every requester with finished work.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients or stakeholders directly?
No. Every handoff sits in your Gmail drafts folder until you read it and press send. WebRun never emails a client, and it never posts a design to social media or anywhere public.
Does it change or delete my designs?
No. WebRun opens Adobe Express to read project names, sizes, dates, and share links. It never edits a canvas, renames a project, exports over a file, or deletes anything.
What happens when a design gets revised?
WebRun updates the existing row in the Google Sheets register with the new date and link rather than adding a second row, so the register always shows the current version of each asset.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.