Automated Zola Suite Matter Deadline Alerts
Every morning, WebRun opens Zola Suite, checks every active matter for a deadline in the next three days, books a calendar hold for the responsible attorney, and posts an alert to the practice group in Microsoft Teams so nothing gets missed.
How do I get alerted before a Zola Suite matter deadline is missed?
WebRun checks Zola Suite every morning for matter deadlines due in the next three days, books a calendar hold for the responsible attorney, and posts an alert to the practice group in Microsoft Teams, so an approaching deadline gets working time and visibility well before it's missed.
- Approaching deadlines get calendar time booked automatically
- The practice group is alerted days before a deadline, not the morning of
- Completed tasks drop off the alert and calendar holds automatically
Built for law firm attorneys · practice managers · legal calendaring clerks · litigation support teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.zolasuite.comin a real browser with your saved login - no setup, no API keys. -
1
Zola Suite - check matters for approaching deadlines
zolasuite.com
WebRun opens Zola Suite to check matters for approaching deadlines. - Open Zola Suite and review active matters
- Find deadlines due in the next three days
- Note the matter, responsible attorney, and deadline type for each
Done when Every deadline due in the next three days has been captured.
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2
Google Calendar - book a hold for the attorney
calendar.google.com
WebRun opens Google Calendar to book a hold for the attorney. - Open the responsible attorney's calendar
- Book a working block ahead of each deadline
- Add the matter name and deadline type to the event
Done when Every approaching deadline has calendar time booked.
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3
Microsoft Teams - alert the practice group
microsoft.com
WebRun opens Microsoft Teams to alert the practice group. - Post an alert to the practice group channel
- List each deadline with the matter and responsible attorney
- Sort so the soonest deadline appears first
Done when The practice group has been alerted to every approaching deadline.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file anything or respond to a deadline?
No. WebRun only tracks deadlines and schedules time. It never files a document, submits a response, or edits a matter on its own.
How far ahead does it flag a deadline?
It checks every active matter each morning for anything due in the next three days, so there's real working time booked before the deadline arrives.
What happens once a deadline is met?
It reads the live status in Zola Suite each morning, so a completed task stops appearing in the alert and calendar holds.
Related templates
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