Automated Zenefits New Hire Onboarding Digest
Every time Zenefits adds a new hire, WebRun reads their role, start date, and pending onboarding tasks, posts a digest to Telegram for the HR team, and texts the HR admin via Twilio if anything is still outstanding within 3 days of the start date.
How do I track onboarding tasks automatically when Zenefits adds a new hire?
WebRun checks Zenefits every time a new hire is added, reading their role, start date, and pending onboarding tasks. It posts a digest to Telegram for the HR team and texts the HR admin via Twilio if tasks are still open within 3 days of the start date, so nothing slips through before a new hire's first day.
- New hires never start with onboarding tasks still open
- HR gets a texted alert only when it's actually urgent
- Onboarding status is visible the moment a hire is added
Built for HR administrators · People operations · small business owners · Zenefits customers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
zenefits.comin a real browser with your saved login - no setup, no API keys. -
1
Zenefits - find new hires and pending tasks
zenefits.com
WebRun opens Zenefits to find new hires and pending tasks. - Open Zenefits and check newly added hires
- Read each hire's role, start date, and pending onboarding tasks
- Flag anyone within 3 days of their start date with tasks still open
Done when Every new hire is captured with their task status.
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2
Telegram - post the onboarding digest
telegram.org
WebRun opens Telegram to post the onboarding digest. - Post a digest of new hires and their pending tasks to the HR channel
- Group by start date, soonest first
- Note which specific tasks remain
Done when HR has the onboarding digest in Telegram.
-
3
Twilio - text urgent gaps
twilio.com
WebRun opens Twilio to text urgent gaps. - Text the HR admin for any hire within 3 days of starting with tasks still open
- Name the hire and the outstanding task
- Leave the follow-up with the new hire to HR
Done when HR is texted about anyone urgent before their start date.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the new hire directly?
No. WebRun only messages your internal HR team on Telegram and Twilio. It never emails or texts the new hire.
Does it complete the onboarding tasks?
No, it only reports which tasks are pending in Zenefits. Completing them, like granting access or collecting documents, stays with the responsible owner.
What counts as urgent?
Any new hire within 3 days of their start date who still has onboarding tasks open. That's what triggers the Twilio text.
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