Automated Xneelo Overdue Invoice Chase
Every morning, WebRun opens Xneelo, reads the account's billing status for any overdue invoice, logs each one to a Google Drive tracker, and sends a Twilio text once an invoice has been overdue for more than 5 days so service never gets suspended by surprise.
How do I avoid Xneelo suspending my service over an overdue invoice?
WebRun checks your Xneelo account's billing status every morning for any overdue invoice, logging each one to a Google Drive tracker. Once an invoice has been overdue for more than 5 days, it sends a Twilio text with the amount and days overdue, so a missed payment gets chased before service risks suspension.
- Overdue invoices get chased before service is ever suspended
- Every overdue invoice is logged for a full billing history
- Paying the invoice always stays a manual, reviewed step
Built for Small businesses in South Africa · freelance web developers · site administrators · digital agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.xneelo.co.zain a real browser with your saved login - no setup, no API keys. -
1
Xneelo - check billing status for overdue invoices
xneelo.co.za
WebRun checks billing status for overdue invoices in Xneelo. - Open the Xneelo client portal and read the account's billing status
- Flag any invoice overdue by more than a day
- Note the amount and how many days overdue
Done when Every overdue invoice is identified with its details.
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2
Google Drive - log each overdue invoice
drive.google.com
WebRun logs each overdue invoice in Google Drive. - Log each overdue invoice to the billing tracker doc
- Update the entry once an invoice is paid
- Keep a running history of past overdue invoices
Done when Every current overdue invoice is logged.
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3
Twilio - text before service risks suspension
twilio.com
WebRun texts through Twilio before service risks suspension. - Send a text once an invoice has been overdue for more than 5 days
- Keep the message short: the amount and days overdue
- Leave paying the invoice to you
Done when An invoice at risk of suspension gets a text, not just a log entry.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it pay the overdue invoice for me?
No. WebRun only reads billing status and sends a reminder. Paying the invoice stays a manual step you take in Xneelo.
Why wait until 5 days overdue for the text?
A short grace period avoids alerting for routine payment timing, while still leaving enough runway to pay before service is actually at risk.
Where can I see the full overdue history?
The Google Drive tracker logs every overdue invoice, including ones already paid, so you have a full record beyond just the current alert.
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