Automated Workzone Approval Reconciliation
Every morning, WebRun opens Workzone, checks pending approvals across active projects, syncs a Trello card for each one so the board matches current status, and alerts the project manager in Microsoft Teams for anything stuck more than 3 days.
How do I reconcile stuck approvals across Workzone projects?
WebRun checks Workzone every morning for pending approvals across active projects, syncs a Trello card for each one so the board matches current status, and alerts the project manager in Microsoft Teams for anything stuck more than 3 days. Approvals that stall get noticed before they hold up the whole project.
- Stuck approvals get flagged before they hold up a project
- The approvals board stays accurate without manual updates
- Quick approvals never trigger an unnecessary alert
Built for marketing teams · creative agencies · project managers · brand teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.workzone.comin a real browser with your saved login - no setup, no API keys. -
1
Workzone - check approval status across projects
workzone.com
WebRun opens Workzone to check approval status across projects. - Open Workzone and check pending approvals across active projects
- Note the approver, project, and how long each has been pending
- Flag approvals pending more than 3 days
Done when Every pending approval is listed with its approver and days pending.
-
2
Trello - sync a card for each pending approval
trello.com
WebRun opens Trello to sync a card for each pending approval. - Create or update a card for each pending approval on the approvals board
- Move a card to done once it's approved or rejected
- Keep the board matching current Workzone status
Done when The approvals board matches current pending approvals in Workzone.
-
3
Microsoft Teams - alert on approvals stuck over 3 days
microsoft.com
WebRun opens Microsoft Teams to alert on approvals stuck over 3 days. - Alert the project manager for any approval pending more than 3 days
- Name the approver and what's waiting
- Skip this step if nothing is stuck that long
Done when The project manager has been alerted to any approval stuck over 3 days.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or reject anything for me?
No. WebRun only reads pending approval status. It never approves, rejects, or edits an approval, only the assigned approver can do that.
What counts as stuck?
Any approval pending more than 3 days, so a quick same-day approval doesn't trigger an unnecessary alert.
Does the Trello board stay accurate as approvals clear?
Yes, it reads live status each morning, so approved or rejected items move to done and drop off the pending count.
Related templates
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