Automated Whereby Plan Renewal Reminders
Every Monday, WebRun checks the Whereby account for the current plan and its next renewal date along with room usage over the past month, alerts the admin on Telegram, and sends an internal Twilio text reminder once the renewal is inside 7 days.
How do I get reminded before my Whereby plan renews?
WebRun checks the Whereby account every Monday for the next plan renewal date and this month's room usage, alerts the admin on Telegram, and sends an internal Twilio text reminder once the renewal is within 7 days, so a renewal decision gets made on purpose instead of by default.
- Renewal dates are tracked automatically every week
- The admin gets a text reminder 7 days before renewal
- Usage is included so the renewal decision is informed
Built for small business owners · remote teams · consultants · office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
whereby.com/user/loginin a real browser with your saved login - no setup, no API keys. -
1
Whereby - check the renewal date and usage
whereby.com
WebRun opens Whereby to check the renewal date and usage. - Open the Whereby account settings
- Find the current plan and its next renewal date
- Note how many rooms and meeting minutes were used this month
Done when The next renewal date and this month's usage are confirmed.
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2
Telegram - alert the admin
telegram.org
WebRun opens Telegram to alert the admin. - Send the admin a Telegram message with the renewal date
- Include this month's room and minute usage
- Send weekly until the renewal has passed
Done when The admin has a running Telegram record of the upcoming renewal.
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3
Twilio - send a close reminder text
twilio.com
WebRun opens Twilio to send a close reminder text. - Send the admin an internal text once the renewal is inside 7 days
- Include the renewal date and the plan cost
- Skip the text outside the 7 day window
Done when The admin receives a text reminder once the renewal is close.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun renew or cancel the plan?
No. It only tracks the renewal date and usage and reminds the admin. Any change to the Whereby plan is made by your team directly.
Who receives the Twilio text?
Only your internal account admin. It is a reminder about your own plan renewal, never a message sent to a meeting guest or customer.
Why include usage with the renewal reminder?
So the admin can decide whether the current plan still fits before it renews, rather than renewing on autopilot without checking.
Related templates
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