Automated WeTransfer Expiry Reminders
Every morning, WebRun opens WeTransfer, finds sent transfers expiring within two days that have not been downloaded, logs the recipient and files to Airtable, and drafts a Gmail reminder for each one so nothing lapses unnoticed.
How do I make sure a WeTransfer download link does not expire unused?
WebRun checks your WeTransfer Sent transfers every morning for anything expiring within two days that has not been downloaded yet, and logs the recipient and files to Airtable. It drafts a reminder email in Gmail for each one, but never sends it. A person reviews and sends, so no transfer link dies unnoticed.
- No transfer link expires without a reminder going out
- Every at-risk transfer is logged with recipient and files
- Reminders are never sent without a person approving them first
Built for Creative agencies sending large files · freelance designers and photographers · sales teams sharing proposals
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
wetransfer.comin a real browser with your saved login - no setup, no API keys. -
1
WeTransfer - find transfers expiring soon
wetransfer.com
WebRun opens WeTransfer to find transfers expiring soon. - Open WeTransfer and check Sent transfers
- Find transfers expiring within the next two days that have not been downloaded
- Capture the recipient, file names, and expiry time for each
Done when Every at-risk transfer is listed with its recipient and expiry time.
-
2
Airtable - log the expiring-transfer list
airtable.com
WebRun opens Airtable to log the expiring-transfer list. - Log each expiring transfer as a row with recipient, files, and expiry
- Mark whether it has already been downloaded
- Keep the list sorted with the soonest expiry first
Done when Airtable has today's expiring-transfer list.
-
3
Gmail - draft a reminder to send
gmail.com
WebRun opens Gmail to draft a reminder to send. - Draft a short reminder to the recipient for each undownloaded transfer
- Leave every draft unsent in the Drafts folder for review
- Never send a reminder to a recipient without a human sending it
Done when A ready-to-send draft exists for every at-risk transfer.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun email the recipient automatically?
No. It drafts a reminder in Gmail for each transfer at risk of expiring, but leaves it unsent. A person decides whether and when to send it.
How does it know a transfer has not been downloaded yet?
It checks the download status on each WeTransfer transfer in Sent, so anything already picked up is left off the list.
How soon before expiry does it flag a transfer?
It flags anything expiring within the next two days, giving enough time for a reminder to go out before the download link dies.
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