Automated Wave.video Project Status Reconciliation
Every morning, WebRun checks Airtable for open Wave.video project requests, looks up each one's export status in Wave.video, flags anything undelivered past its due date, and emails an internal status note to the requester's manager.
How do I track whether Wave.video project requests are delivered on time?
WebRun checks your open Wave.video project requests every morning, comparing what's due in Airtable against what's actually been exported. Anything overdue gets an internal status email to the requester's manager, so a stalled video project surfaces the same day instead of at a status meeting a week later.
- Overdue video requests get caught the same morning
- Every request's status stays accurate in Airtable
- Managers hear about delays before a status meeting
Built for Marketing teams · Video production teams · Agencies · Small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
wave.videoin a real browser with your saved login - no setup, no API keys. -
1
Wave.video - check project export status
wave.video
WebRun opens Wave.video to check project export status. - Open the project list in Wave.video
- Check whether each open request has a matching exported video
- Note the export date for each
Done when Every open request has a matched export status.
-
2
Airtable - reconcile against open requests
airtable.com
WebRun opens Airtable to reconcile against open requests. - Open the project request tracker
- Update each request's status to delivered or overdue
- Note the due date comparison for each
Done when Every open request's status in Airtable matches its actual delivery.
-
3
Gmail - email the status note
gmail.com
WebRun opens Gmail to email the status note. - List every request now overdue
- Email an internal status note to the requester's manager
- Skip the email if nothing is overdue
Done when A status email has gone out for every overdue request, or none if everything's on track.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it export or finish the video itself?
No. WebRun only checks status and reports it. Finishing and exporting the video is still done by the editor in Wave.video.
Who receives the status email?
Only the requester's own manager, an internal recipient. It's never sent to a client or anyone outside your team.
What counts as overdue?
Any request past its due date in Airtable with no matching export found in Wave.video.
Related templates
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