Automated UKG New Hire Readiness Checks
Every Thursday, WebRun signs in to UKG, finds every employee with a start date in the next seven days, checks each record for missing onboarding items such as tax forms, direct deposit details, pay rule, and manager assignment, posts a readiness checklist to Microsoft Teams, and texts the hiring manager when a start date is at risk.
How do I check that new hires are ready before their start date?
WebRun checks new hire readiness in UKG every Thursday. It finds everyone starting in the next seven days, lists the onboarding items still missing from each record, posts the checklist to Microsoft Teams, and texts the hiring manager through Twilio when a start date looks at risk.
- Missing onboarding items are found days before the start date
- Managers hear about an at-risk start while it can still be fixed
- Day one runs without a scramble for forms or a pay rule
Built for HR teams · people operations · payroll administrators · multi-site employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
ukg.comin a real browser with your saved login - no setup, no API keys. -
1
UKG - check next week's starters
ukg.com
WebRun opens UKG to check next week's starters. - Sign in to UKG and list employees with a start date in the next seven days
- Open each record and check the onboarding items your process requires
- Note anything missing, such as unsigned forms, no pay rule, no manager, or no scheduled shift
- Record the start date and the assigned location for each person
Done when Every starter next week has a complete list of what is still outstanding.
-
2
Microsoft Teams - post the readiness checklist
microsoft.com
WebRun opens Microsoft Teams to post the readiness checklist. - Post a readiness checklist to your HR channel, one block per starter
- Show the start date, the location, and each outstanding item
- Mark anyone fully ready with a clear ready label
- Put the earliest start dates at the top so the urgent ones lead
Done when HR has next week's starter readiness checklist in Teams.
-
3
Twilio - text the hiring manager
twilio.com
WebRun opens Twilio to text the hiring manager. - Compose a short text naming any starter whose record is still incomplete
- Send it only to hiring manager numbers on your approved internal list
- Never text the new hire, a candidate, or any personal number outside that list
- Stay quiet when every starter is ready
Done when Every manager with an at-risk start date has been texted, or none were at risk.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change anything in the employee record?
No. WebRun reads UKG only. It never edits a pay rule, submits a form, assigns a shift, or completes an onboarding task, so the record your HR team reviews is untouched.
Will it contact the new hire?
Never. The only text goes to internal hiring manager numbers you approve during setup. Chasing a new starter for a missing form stays a human conversation.
What personal details end up in Teams?
Only the name, start date, location, and which items are outstanding. WebRun never posts pay rates, bank details, tax identifiers, or the contents of any signed document.
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