Automated TransferNow File Handoff Tracking
Every few minutes, WebRun checks TransferNow for newly received file transfers, logs each one to Google Sheets with the sender and file details, and creates a Notion note summarizing what's waiting for the team.
How do I make sure files received through TransferNow do not get missed by my team?
WebRun checks TransferNow every few minutes for newly received file transfers, logging the sender, files, and link expiry to Google Sheets. It keeps a Notion note current with what is still waiting on the team, sorted by which link expires soonest, so a received transfer never quietly lapses unclaimed.
- Every received transfer logged automatically, nothing missed
- Expiring links flagged before they lapse unclaimed
- A live Notion view of what still needs picking up
Built for remote teams · freelancers · agencies · support teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
transfernow.netin a real browser with your saved login - no setup, no API keys. -
1
TransferNow - check for new transfers
transfernow.net
WebRun opens TransferNow to check for new transfers. - Check for transfers received since the last run
- Read the sender, file names, and total size for each
- Note the expiry date on the download link
Done when Every newly received transfer since the last check is captured.
-
2
Google Sheets - log the transfer
google.com
WebRun opens Google Sheets to log the transfer. - Add a row per transfer with sender, files, and size
- Include the link expiry date
- Mark whether the team has picked it up yet
Done when Every new transfer has a row in Google Sheets.
-
3
Notion - create the summary note
notion.so
WebRun opens Notion to create the summary note. - Create or update a note listing transfers still waiting on the team
- Sort by which link expires soonest
- Link back to the Google Sheets log for full details
Done when The team's waiting-on note is current in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it download the files anywhere on its own?
No. WebRun only reads transfer details and logs them. Downloading a file is left to the teammate who picks it up.
How does it know which transfers are still waiting?
It tracks a picked up marker in Google Sheets, so the Notion note only lists transfers no one has claimed yet.
What happens if a download link expires unclaimed?
It is flagged as expiring soonest in the Notion note, so the team can see the risk before the link actually lapses.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.