Automated Trakstar Overdue Review Tracker
Every Monday, WebRun opens Trakstar, checks the active review cycle for reviews still open past the deadline, logs each one to Airtable with the manager and employee, and builds a Notion chase list so HR can close out the cycle.
How do I track and chase overdue Trakstar performance reviews?
WebRun checks Trakstar every Monday for reviews still open past the cycle deadline. It logs each one to Airtable with the manager and employee, then builds a Notion chase list grouped by manager and sorted by days overdue, so HR can close out a stalled review cycle instead of chasing it by memory.
- Review cycles close on time instead of dragging on
- HR gets a chase list grouped by manager, not a raw export
- Submitted reviews clear off the list automatically
Built for HR business partners · People operations · performance management leads · mid-size companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
trakstar.comin a real browser with your saved login - no setup, no API keys. -
1
Trakstar - find overdue reviews
trakstar.com
WebRun opens Trakstar to find overdue reviews. - Open Trakstar and check the active review cycle
- List reviews still open past the deadline
- Note the manager and employee for each
Done when Every overdue review is captured with its manager and employee.
-
2
Airtable - log each overdue review
airtable.com
WebRun opens Airtable to log each overdue review. - Add a row for each overdue review
- Record days overdue and the manager responsible
- Mark rows closed once submitted in Trakstar
Done when Every overdue review has a current Airtable row.
-
3
Notion - build the chase list
notion.so
WebRun opens Notion to build the chase list. - Build a chase list page grouped by manager
- Sort with the most overdue reviews first
- Link back to the Airtable log for detail
Done when HR has a current chase list in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it write or submit reviews?
No. WebRun only tracks which reviews are overdue. Writing and submitting a review always stays with the manager in Trakstar.
Does it contact the employee being reviewed?
No, the tracker and chase list are internal to HR. WebRun never messages the employee about their review status.
What happens once a review is submitted?
It reads the live status in Trakstar each Monday, so a submitted review is marked closed and drops off the chase list.
Related templates
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