Get alerted when Top Hat participation drops
Every Monday, WebRun opens Top Hat, checks each student's participation rate for the past week, logs it to Google Sheets, and drafts a Gmail note to the academic advisor for any student below your set threshold.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get alerted when a student's Top Hat participation drops?
WebRun checks every student's Top Hat participation rate each Monday and logs it to Google Sheets, keeping prior weeks so a decline is visible. For anyone below your threshold, it drafts a Gmail note to the academic advisor, so early disengagement gets a human look before it becomes a bigger problem.
- Declining participation gets flagged weekly, not at midterms
- Advisors get a ready to send note with the participation trend
- Participation history is tracked in one Sheets tab
Built for college instructors · academic advisors · teaching assistants · student success teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tophat.comin a real browser with your saved login - no setup, no API keys. -
1
Top Hat - check weekly participation rate
tophat.com
WebRun opens Top Hat to check weekly participation rate. - Open the course dashboard and check each student's participation for the week
- Calculate their participation rate against questions asked
- Flag anyone below your set threshold
Done when Every student's participation has been checked against the threshold.
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2
Google Sheets - log participation by student
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log participation by student. - Add a row per student with this week's participation rate
- Keep prior weeks so a declining trend is visible
- Highlight students below threshold
Done when This week's participation is logged for every student.
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3
Gmail - draft the advisor note
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the advisor note. - Draft a note to the academic advisor for each student below threshold
- Include the participation trend over the past few weeks
- Leave the drafts in Gmail for review. WebRun never emails advisors or students on its own
Done when A draft note exists for every student below threshold.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the advisor without review?
No. WebRun only drafts the note in Gmail. The instructor reviews and sends it, nothing reaches an advisor automatically.
What counts as low participation?
Whatever threshold you set for the weekly participation rate. Below that, a student's trend gets flagged for the advisor note.
Does it track the trend, or just one week?
The Sheets log keeps prior weeks, so a draft note can show whether participation is a one off dip or a real decline.
Related templates
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