Automated Todoist Overdue Task Chasing
Every morning, WebRun opens Todoist, collects every task past its due date across your shared projects, records each task with its owner and days overdue in Airtable so repeat offenders become visible, and posts the team channel a short chase list in Microsoft Teams ranked by how long each task has slipped.
How do I keep track of overdue tasks across my Todoist projects?
WebRun opens Todoist every morning, collects every task past its due date across your shared projects, and logs each one with its owner and days overdue into Airtable. It then posts a ranked chase list to your Microsoft Teams channel so the longest-slipping work gets picked up first.
- Overdue work is visible every morning instead of at the retro
- Tasks rescheduled more than twice get called out by name
- Airtable builds a record of which work keeps slipping
Built for project managers · small teams · agency operations · startup founders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
todoist.com/appin a real browser with your saved login - no setup, no API keys. -
1
Todoist - collect overdue tasks
todoist.com
WebRun opens Todoist to collect overdue tasks. - Open Todoist and load the overdue view across your shared projects
- Capture each task's name, project, assignee, priority, and original due date
- Work out days overdue for each task
- Note tasks whose due date has been moved more than twice
- Only read. Never complete, reschedule, or delete a task
Done when Every overdue task is listed with its owner and days overdue.
-
2
Airtable - log each slip
airtable.com
WebRun opens Airtable to log each slip. - Open your task slippage base in Airtable
- Add or update a row per overdue task with today's date, owner, project, and days overdue
- Increment the slip count when a task appears on a second or later day
- Mark rows as cleared when the task no longer appears as overdue
Done when Every overdue task has a current row in Airtable with its slip count.
-
3
Microsoft Teams - post the chase list
microsoft.com
WebRun opens Microsoft Teams to post the chase list. - Post the team channel today's chase list in Microsoft Teams
- Rank by days overdue with the longest slip first
- Show the owner next to each task so it is clear who picks it up
- Call out any task that has been rescheduled more than twice
Done when The team channel has today's chase list in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change or reschedule my tasks?
No. WebRun only reads Todoist. It never completes a task, moves a due date, reassigns work, or deletes anything. The chase list is a report, not an edit.
Does it message people individually?
No. The chase list goes to one internal Microsoft Teams channel. WebRun never sends a direct message or an email to a task owner on its own.
How does it spot repeat slippage?
Airtable keeps a row per task with a slip count that grows each day the task is still overdue, so a task pushed back week after week is visible instead of invisible.
Related templates
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