Automated Thinkific Renewal Reminders
Every morning, WebRun opens Thinkific, checks for student subscription or payment plan renewals coming up in the next 7 days, logs each one to Airtable, and drafts a Gmail renewal reminder naming the plan and date for the creator to review and send.
How do I remind students before their Thinkific plan renews?
WebRun checks Thinkific every morning for student subscription renewals due within 7 days, logs each one to Airtable, and drafts a Gmail reminder naming the plan, price, and date for the creator to review and send, so students get a heads-up before a renewal charge instead of a surprise on their statement.
- Students get a heads-up before a renewal, not after
- Every upcoming renewal is tracked without checking billing manually
- No reminder reaches a student without the creator's review
Built for online course creators · membership site owners · coaching businesses · creator education platforms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.thinkific.comin a real browser with your saved login - no setup, no API keys. -
1
Thinkific - check upcoming renewals
- Open your student billing dashboard
- Check subscription and payment plan renewals due in the next 7 days
- Note the plan name, price, and renewal date for each
Done when Every renewal due within 7 days is captured.
-
2
Airtable - log each renewal
airtable.com
WebRun opens Airtable to log each renewal. - Log each upcoming renewal as a row with plan and date
- Update the row if the renewal was already logged
- Clear the row once the renewal date has passed
Done when Every upcoming renewal is logged in Airtable.
-
3
Gmail - draft a renewal reminder
gmail.com
WebRun opens Gmail to draft a renewal reminder. - Draft a renewal reminder naming the plan, price, and date
- Queue one draft per student for the creator's review
- Leave every draft unsent. Never email a student without approval
Done when A reviewable renewal reminder exists for every upcoming renewal.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students without the creator?
No. Every reminder is drafted in Gmail and left unsent. WebRun never emails a student on its own, the creator reviews and sends each one.
Will it change or cancel a student's plan?
No. It only reads renewal dates and reports them. Changing billing or plans is always done in Thinkific directly.
How far ahead does it flag a renewal?
7 days, so there's time to send a friendly heads-up before the charge actually happens.
Related templates
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