Automated Method Learning Makeup Scheduling
As soon as a session is marked missed, WebRun checks Method Learning to see which assignment or diagnostic the student skipped, finds the instructor's next open slot in Calendly, and drafts a reschedule email in Gmail for your team to review before it goes out.
How do I schedule makeup sessions for students who miss a class?
WebRun checks Method Learning as soon as a session is marked missed, confirms which assignment the student skipped, and finds the assigned instructor's next open slots in Calendly. It drafts a reschedule email in Gmail with up to three makeup options for your front desk to review, so missed sessions get rebooked quickly without anyone combing calendars by hand.
- Missed sessions get a reschedule draft the same day, not the next week
- Instructors only get offered on slots that are actually open
- No family gets a reschedule email without your team's review
Built for test prep centers · tutoring franchises · SAT/ACT program directors · front desk staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.methodlearning.comin a real browser with your saved login - no setup, no API keys. -
1
Method Learning - check the missed assignment
methodlearning.com
WebRun opens Method Learning to check the missed assignment. - Open Method Learning and confirm which session or assignment was missed
- Note the student's assigned instructor and current unit
Done when The missed session is confirmed with its instructor and unit.
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2
Calendly - find the next open instructor slot
calendly.com
WebRun opens Calendly to find the next open instructor slot. - Check the assigned instructor's Calendly for the next three open slots
- Prioritize slots within the same week as the missed session
Done when Up to three open makeup slots are found for the right instructor.
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3
Gmail - draft the reschedule email
gmail.com
WebRun opens Gmail to draft the reschedule email. - Draft a reschedule email offering the open slots to the student or parent
- Leave the email unsent in the front desk inbox for review
Done when A reviewable reschedule draft is ready for every missed session.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email a family before we've okayed the makeup slots?
No. WebRun only drafts the reschedule email in Gmail. Your front desk reviews and sends it, nothing goes out on its own.
How does it choose which slots to offer?
It checks the missed session's assigned instructor in Calendly and offers up to three open slots, prioritizing ones in the same week as the missed session.
What if the instructor has no open slots that week?
It still drafts the email with the next available slots, even if they fall the following week, so your team always has something to offer.
Related templates
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