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Automated Method Learning Parent Summaries

Once a month, WebRun pulls each active student's score trend from Method Learning, adds the instructor's notes and attendance from Google Sheets, drafts a parent friendly summary email in Gmail for your team to review, and lets your ops channel know in Slack once the batch is ready.

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Runs on WebRun · Strict Lockdown policy
Runs on the 1st of every month at 9:00 AM WebRunorchestrates each step
1 Method Learning pull each student's score trend
2 Google Sheets add the instructor's notes
3 Gmail draft the parent summary
4 Slack tell ops the batch is ready
In short

How do I send parents a monthly progress summary automatically?

Once a month, WebRun pulls each student's score trend from Method Learning, matches it to the instructor's notes and attendance in Google Sheets, and drafts a parent summary in Gmail. It posts a heads up to your ops Slack channel once ready, so your front desk reviews and sends every summary without combing three tools by hand.

  • Every active family gets a monthly summary without manual compiling
  • Instructor notes and attendance always make it into the summary
  • Ops gets a heads up the moment the batch is ready to review

Built for test prep centers · tutoring franchises · SAT/ACT program directors · front desk staff

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.methodlearning.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Method Learning - pull each student's score trend
    methodlearning.com
    WebRun in Method Learning: pull each student's score trend
    WebRun opens Method Learning to pull each student's score trend.
    • Open Method Learning and pull each active student's score history for the month
    • Note the composite trend since the last summary

    Done when Every active student has a monthly score trend pulled.

  3. 2
    Google Sheets - add the instructor's notes
    google.com
    WebRun in Google Sheets: add the instructor's notes
    WebRun opens Google Sheets to add the instructor's notes.
    • Open the instructor notes tab and match each student to this month's comments
    • Pull attendance counts for the month

    Done when Every student's notes and attendance are matched to their trend.

  4. 3
    Gmail - draft the parent summary
    gmail.com
    WebRun in Gmail: draft the parent summary
    WebRun opens Gmail to draft the parent summary.
    • Draft a parent friendly summary combining the score trend, attendance, and instructor notes
    • Leave each draft unsent in the front desk inbox for review

    Done when A reviewable monthly summary draft exists for every active student.

  5. 4
    Slack - tell ops the batch is ready
    slack.com
    WebRun in Slack: tell ops the batch is ready
    WebRun opens Slack to tell ops the batch is ready.
    • Post a short note to the ops channel once the month's batch of drafts is ready
    • Include the count of summaries waiting for review

    Done when Ops knows the monthly batch is drafted and waiting.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.methodlearning.com
ScheduleRuns automatically on this cadence
Runs on the 1st of every month at 9:00 AM
DeliveryHow each run's result reaches you
Summary drafts · Gmail
OutputWhat each run produces - A monthly parent summary draft per active student, plus a heads up to ops when the batch is ready.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will parents get the summary without anyone reading it first?

No. WebRun only drafts the summary in Gmail. Your front desk reviews and sends each one, nothing goes out unsupervised.

Where do the instructor notes come from?

From the notes tab your instructors already keep in Google Sheets. WebRun matches each comment to the right student before drafting.

What if a student has no notes for the month?

The draft still goes out with the score trend and attendance, it just skips the notes line for that student.

Keep going

Related templates

Automated Method Learning Deadline Alerts
Each week, WebRun checks the shared college deadlines calendar, confirms each student's latest Method Learning score against the school's range, and drafts a deadline alert email in Gmail for your team to review.
Google Calendar›Method Learning›Gmail
Automated Method Learning Score Report Emails
When a student finishes a Method Learning diagnostic, WebRun reads the section by section scores, drafts a parent friendly report in Gmail, and logs the result to your master score tracker.
Method Learning›Gmail›Google Sheets
Automated Method Learning Makeup Scheduling
When a student misses a session, WebRun checks Method Learning for the missed assignment, finds the instructor's next open slot in Calendly, and drafts a reschedule email for your team to review before it sends.
Method Learning›Calendly›Gmail

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