Automated TeraBox Share Link Audits
Every Monday, WebRun opens TeraBox, lists every active share link with its folder, expiry, and password setting, writes the full picture into a Notion register, and creates a Trello card for each link that is old, has no expiry, or points at a folder you flagged as sensitive.
How do I keep track of which TeraBox files I have shared?
WebRun audits your TeraBox share links every Monday, recording each active link with its folder, age, expiry, and password setting in a Notion register. It then opens a Trello card for any link that is over 90 days old or has no expiry, so stale sharing gets reviewed instead of forgotten.
- Every active share link is on a register you can actually read
- Links with no expiry surface weekly instead of never
- Revoking stays a human decision, with the case already written up
Built for small business owners · IT administrators · creative studios · remote teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.terabox.comin a real browser with your saved login - no setup, no API keys. -
1
TeraBox - list active share links
terabox.com
WebRun opens TeraBox to list active share links. - Open TeraBox and go to your sharing or share-links list
- Capture every active link with the file or folder it points to
- Note the creation date, the expiry setting, and whether a password is set
- Flag links with no expiry and links older than 90 days
Done when Every active share link is listed with its expiry and password setting.
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2
Notion - keep the sharing register
notion.so
WebRun opens Notion to keep the sharing register. - Open your sharing register in Notion
- Update or add a row for each active link with folder, age, expiry, and password status
- Mark rows for links that disappeared since last week as closed
- Keep a running count of links with no expiry set
Done when The Notion register matches this week's live share links.
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3
Trello - open review cards
trello.com
WebRun opens Trello to open review cards. - Create a Trello card for each link that is over 90 days old or has no expiry
- Title the card with the folder name and the reason it was flagged
- Put the cards in your review list, unassigned, for a human to decide
- Never revoke or delete a link. WebRun only raises the card
Done when Every link needing a decision has a Trello review card.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it revoke or delete my share links?
No. WebRun only reads the links and raises a Trello card describing what it found. Cancelling a link or deleting a file is always a human decision made inside TeraBox.
Does it download any of my files?
No. It reads the sharing list and the link settings only. File uploads and downloads are blocked by the Strict Lockdown policy on every run.
How does it decide which links to flag?
It flags links older than 90 days, links with no expiry date set, and links pointing at folders you marked as sensitive. You can change those thresholds at any time.
Related templates
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