Automated Teamtailor Stalled Candidate Alerts
Every Friday, WebRun opens Teamtailor, finds candidates untouched in their current stage for 14 days or more, drafts a polite rejection for each in Gmail without sending it, and logs the full batch to Airtable for the recruiting team.
How do I clear out stalled candidates in Teamtailor without rejecting anyone by accident?
WebRun scans your Teamtailor pipelines every Friday for candidates who have sat untouched in a stage for two weeks or more, drafts a polite rejection for each in Gmail without sending it, and logs the full batch to Airtable. Recruiters review and send the drafts themselves, so no candidate is rejected without a human decision.
- No candidate sits forgotten in a pipeline stage for weeks
- Every rejection is reviewed by a human before it sends
- Recruiters get a clean, logged stalled-candidate list every Friday
Built for Recruiting teams · Talent acquisition · In-house recruiters · People ops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
teamtailor.comin a real browser with your saved login - no setup, no API keys. -
1
Teamtailor - find candidates stalled in a stage
teamtailor.com
WebRun opens Teamtailor to find candidates stalled in a stage. - Open Teamtailor and scan active pipelines across job postings
- Find candidates untouched in their current stage for 14 days or more
- Capture the candidate, job, and stage for each
Done when Every stalled candidate is listed with job, stage, and days stalled.
-
2
Gmail - draft a polite rejection for review
gmail.com
WebRun opens Gmail to draft a polite rejection for review. - Draft a polite, on-brand rejection for each stalled candidate
- Leave every draft unsent in the recruiter's Gmail drafts folder
- Never send a message to a candidate on its own
Done when A ready-to-review draft exists for every stalled candidate.
-
3
Airtable - log the batch for the team
airtable.com
WebRun opens Airtable to log the batch for the team. - Log each stalled candidate and its draft status to the tracking base
- Group the log by job posting and recruiter
- Mark the batch date so nothing is processed twice
Done when This week's stalled candidate batch is logged in Airtable.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reject candidates without me?
No. WebRun only drafts the rejection email in Gmail and leaves it unsent. A recruiter reviews and sends every message, so nothing goes to a candidate automatically.
How does it decide a candidate is stalled?
It reads how long each candidate has sat in their current Teamtailor stage and flags anyone past 14 days with no stage change.
What if a candidate already moved stages?
It reads live pipeline stages from Teamtailor on every run, so anyone already moved forward is skipped automatically.
Related templates
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