Automated Tattoo Artist Schedule Digest
Every morning, WebRun opens Square Appointments, builds a per-artist roster showing each client, service, and session length for the day, flags scheduling gaps and back-to-back sessions, and posts each artist's digest to Slack so the whole team is prepared before the studio opens.
How do I automatically send each tattoo artist their daily schedule in Slack?
WebRun opens Square Appointments every morning, builds a personalised day-roster for each artist showing their clients, session lengths, and any gaps or tight turnarounds, then posts each digest to Slack before the studio opens. Artists start their shift fully briefed and the studio can spot fillable gaps at a glance.
- Every artist starts their shift with a clear, personalised schedule in Slack
- Scheduling gaps are visible each morning so the studio can fill them
- Back-to-back sessions are flagged before they become a rushed problem
Built for tattoo studios · studio managers · tattoo artists · multi-artist shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
squareup.com/appointmentsin a real browser with your saved login - no setup, no API keys. -
1
Square Appointments - compile per-artist rosters
squareup.com
WebRun opens Square Appointments to compile per-artist rosters. - Open Square Appointments and filter today's appointments by artist
- For each artist, list the client name, service type, session duration, and start time in chronological order
- Identify any gaps of 30 minutes or more that could be offered to waitlist clients
- Flag any back-to-back sessions with less than 15 minutes between them so the artist can prepare
Done when A per-artist schedule is compiled for every artist working today, with gaps and tight transitions noted.
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2
Slack - post each artist's daily digest
slack.com
WebRun opens Slack to post each artist's daily digest. - Post each artist's daily digest to the relevant Slack channel or DM, listing their clients and session times in order
- Include a summary line noting total booked hours, the number of gaps, and any flags for tight turnarounds
- Post a studio-wide digest to the main channel with a count of today's total appointments and open slots
Done when Every artist has their personal day digest in Slack and the studio has its overall daily overview.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does each artist only see their own schedule?
Yes. WebRun posts each artist's digest to their individual Slack DM or a private channel, so they only see their own appointments. A summary for the whole studio goes to the shared team channel.
What counts as a gap worth flagging?
By default, WebRun flags any unbooked window of 30 minutes or more so you can offer those slots to waitlist clients. You can adjust the threshold to match your studio's minimum session length.
What if an artist has no appointments today?
WebRun posts a brief note confirming no appointments are scheduled, so the artist is not left wondering and the studio can decide whether to offer them a walk-in slot or time off.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.