Send aftercare instructions and heal-check messages to every client
Every morning, WebRun opens Square Appointments, finds sessions completed the previous day, drafts a day-1 aftercare text and schedules a week-1 heal-check text for each client via Twilio, then posts both drafts to Slack for your team to review and approve before any message is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send tattoo aftercare instructions to clients after their session?
WebRun opens Square Appointments each morning, finds sessions completed the previous day, and drafts both a day-1 aftercare text and a week-1 heal-check text for each client via Twilio. Both messages are posted to Slack for staff review and approval before any text reaches the client.
- Every client gets a day-1 aftercare message before the next morning
- A week-1 heal-check nudges clients toward touch-up bookings
- No aftercare message is sent without a staff member reviewing it first
Built for tattoo studios · tattoo artists · body art studios · studio managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
squareup.com/appointmentsin a real browser with your saved login - no setup, no API keys. -
1
Square Appointments - find completed sessions
squareup.com
WebRun opens Square Appointments to find completed sessions. - Open Square Appointments and filter for appointments marked as completed yesterday
- Collect the client name, phone number, artist name, and service type for each completed session
- Skip any client who already received an aftercare message for this appointment
Done when All clients from yesterday's completed sessions are listed with their contact details.
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2
Twilio - draft aftercare and heal-check texts
twilio.com How to Automate Twilio
WebRun opens Twilio to draft aftercare and heal-check texts. - Draft a day-1 aftercare text for each client covering cleaning, moisturising, and sun-exposure guidance relevant to their tattoo
- Draft a separate week-1 heal-check text to be sent seven days later asking how the tattoo is healing and offering touch-up booking
- Stage both texts in Twilio as drafts but do not send. Leave them pending approval
Done when Day-1 and week-1 texts are staged in Twilio for every completed session, all unsent and awaiting approval.
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3
Slack - queue for approval
slack.com How to Automate Slack
WebRun opens Slack to queue for approval. - Post a Slack summary listing each client, their artist, and previews of both the day-1 and week-1 messages
- Flag any client with a known skin sensitivity or special aftercare note so staff can adjust before approving
Done when Staff have a complete Slack preview of all pending aftercare messages for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients without my approval?
No. Both the day-1 and the week-1 texts are drafted and held unsent in Twilio. WebRun posts them to Slack for a staff member to review and approve before any message is delivered to a client.
What aftercare advice does it include in the text?
The day-1 message covers cleaning, moisturising, avoiding sun and soaking, and any studio-specific instructions you provide. You supply your studio's aftercare guide and WebRun adapts each text to match it.
What does the heal-check message do?
The week-1 text asks the client how their tattoo is healing, invites them to share a photo if they have a concern, and gently prompts them to book a touch-up appointment if needed.
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