Automated Sync.com Stale Share Alerts
Every Monday, WebRun opens Sync.com, checks shared folders for last activity date, flags anything untouched in 90 or more days, logs each one to a Trello review card, and posts the digest to Microsoft Teams grouped by owner.
How do I find stale shared files on Sync.com?
WebRun checks Sync.com every Monday for shared files and folders with no activity in 90 or more days, and logs each one to a Trello review card with its owner and who it is shared with. It posts the digest to Microsoft Teams grouped by owner, but never revokes a share. A person always decides that.
- Forgotten shares get surfaced instead of sitting open indefinitely
- Each owner sees only the shares they are responsible for
- Access changes always go through a human decision
Built for Privacy-focused small businesses · IT admins auditing shared access · legal and healthcare teams on Sync.com
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
sync.comin a real browser with your saved login - no setup, no API keys. -
1
Sync.com - find shared files untouched for months
sync.com
WebRun opens Sync.com to find shared files untouched for months. - Open Sync.com and check shared folders for last activity date
- Flag any shared folder or file untouched in 90 or more days
- Note who it is shared with and the owner
Done when Every stale shared item this run is listed with owner and shared-with.
-
2
Trello - log a review card
trello.com
WebRun opens Trello to log a review card. - Create a review card for each stale shared item
- Include the owner, who it is shared with, and last activity date
- Leave it open until someone confirms the share is still needed
Done when A review card exists for every stale shared item.
-
3
Microsoft Teams - post the digest
microsoft.com
WebRun opens Microsoft Teams to post the digest. - Post this run's stale shared file digest to the team channel
- Group it by owner so each person sees their own items
- Never revoke a share. That decision is left to a person
Done when The team channel has today's stale shared file digest.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun revoke access to a stale shared file?
No. It only flags stale shares on a Trello card and in the Teams digest. Revoking access is always a person's call.
What counts as stale?
A shared file or folder with no activity in 90 or more days. It still gets flagged even if it was only ever viewed once.
Does every owner see every flagged item?
No. The Microsoft Teams digest is grouped by owner, so each person mainly sees the shares they are responsible for.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.