Automated StyleSeat Client Rebooking Reminders
Every Monday, WebRun opens StyleSeat, checks each client's visit history to work out their usual gap between appointments, flags anyone who has gone noticeably longer than that without rebooking, alerts the stylist in Microsoft Teams with the client's name and last visit, and blocks a short outreach slot on Google Calendar so the follow-up actually happens.
How do I know which StyleSeat clients are overdue for a rebooking?
Every Monday, WebRun compares each client's StyleSeat visit history to their own usual rebooking interval, flags anyone overdue, alerts the stylist in Microsoft Teams with their last visit date, and blocks outreach time on Google Calendar for the week. Overdue clients get a personal follow-up before they drift to another stylist, instead of the gap going unnoticed.
- Overdue clients are flagged weekly based on their own booking pattern
- Outreach time is already on the calendar, not left to memory
- The most overdue clients are surfaced first each week
Built for Independent stylists · salon owners · barbers · nail technicians
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
styleseat.comin a real browser with your saved login - no setup, no API keys. -
1
StyleSeat - find clients overdue for a rebook
styleseat.com
WebRun opens StyleSeat to find clients overdue for a rebook. - Open StyleSeat and review each client's appointment history
- Work out their typical rebooking interval from past visits
- Flag clients who have passed that interval without a new booking
Done when Every overdue client is listed with their last visit and usual interval.
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2
Microsoft Teams - alert the stylist
microsoft.com
WebRun opens Microsoft Teams to alert the stylist. - Post the stylist a list of overdue clients
- Include each client's last visit date and usual gap
- Put the most overdue clients first
Done when The stylist has this week's overdue client list in Teams.
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3
Google Calendar - hold outreach time
calendar.google.com
WebRun opens Google Calendar to hold outreach time. - Open the stylist's calendar
- Block a short outreach slot for this week
- Title it with the number of overdue clients to contact
Done when Outreach time is held on the calendar for this week's overdue list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun message the client directly?
No. It only alerts the stylist internally and blocks their calendar time. Reaching out to the client is done by the stylist themselves.
How is a client's usual rebooking interval worked out?
It looks at the gap between that client's own past appointments in StyleSeat, so the overdue flag is based on their real pattern, not a generic industry average.
What if a client just prefers longer gaps?
Since the interval is calculated from their own history, clients who naturally book less often are only flagged once they exceed their own usual gap, not a fixed number.
Related templates
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